Hep Bilingual Outreach Specialist

Salary: $38,048.00 - $57,074.00 Annually
Location : Klamath Falls, OR
Job Type: Full-Time Non-Exempt
Job Number: 2024-08
Department: Administrative Services
Opening Date: 01/22/2024
Closing Date: 2/5/2024 11:59 PM Pacific
Description
JOB SUMMARY
The High School Equivalency Program (HEP) provides educational opportunities that will include effective outreach and recruitment, instruction, and support services for migrant seasonal farm workers and/or their families. The program is tailored to meet student needs and will provide wraparound support services for participating students, including guidance in education and career services. HEP staff works to fulfill the requirements of the HEP program in helping students complete their GED successfully.
RESUMEN DEL PROGRAMA
El Programa de Equivalencia de Escuela Preparatoria/Secundaria (HEP), provee al aplicante o a uno de sus familiares, quien haya trabajado en los últimos 2 años, por no menos de 75 días, en la agricultura temporalmente; la oportunidad de obtener las credenciales de la Diploma de Equivalencia a la Preparatoria/Secundaria, conocida también como, Diploma de escuela secundaria o GED.
También personas que han participado en los últimos 24 meses en un Programa de Educación para Migrantes (MEP) o el Programa Nacional de Empleos para trabajadores Agrícolas (NFJP).
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform the job successfully, the individual must be able to focus on the recruitment of people who qualify for the HEP Program.
The requirements listed below represent the knowledge, skill, and/or ability required to perform the position description. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This position develops and implements the HEP Outreach program and includes various other tasks such as data entry, responding to potential students via telephone or email, executing recruitment events, public speaking, and performing various office work.

• Must be outgoing and willing to take initiative, set goals, and develop strategies for HEP outreach.
• Initiates recruitment phone call campaigns.
• Prep materials and organizes recruitment events.
• Serves as the "Face of KCC HEP" during events aimed at recruiting students.
• Handles walk-in inquiries.
• Schedules and administers potential student intake interviews.
• Maintains accurate student records.
• Creates strategies and an operational recruitment plan.
• Prioritize and periodically evaluate the effectiveness of recruitment and outreach plans.
• Build relationships with nonprofit, church, and community-based organizations that serve English Language learning families.
• Finds opportunities to create referral systems, and remote KCC programs by inviting presenters.
• Look for opportunities to post outreach materials, distribute flyers, create or attend special events, and partner with other organizations to attract new students.
• Enters student's data into the college's computer system and uses other digital data tracking tools.
• Answers phone calls and emails from possible students and navigates them to the proper solution.
• Provide campus tours to potential students.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES

• Must have a valid driver's license and reliable transportation.
• Must be Bilingual (Spanish)
• Strong written and verbal communication skills in English and Spanish
• Up-beat, self-motivated, friendly personality
• Ability to understand communicate with, and effectively interact with people across cultures.
• Able to work with others is critical to the success of this position.
• Must be computer savvy.
• Knowledge of Microsoft Office Suite including Outlook, Excel, Word, Publisher, and PowerPoint is preferred.
• Represent the college in a professional manner.
• Able to drive at night.
• Flexibility to work occasional weekends and evenings for recruiting events.

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Able to lift and carry at least 40 pounds.

FUNCIONES Y RESPONSABILIDADES ESENCIALES
Para llevar el trabajo con éxito, el aplicante debe desempeñar satisfactoriamente cada función esencial. Los requisitos enumerados a continuación son representativos del conocimiento, habilidad y/o capacidad necesaria. Se puede proveer acomodaciones razonables, a personas con discapacidad, para que puedan ejercer su trabajo y funciones esenciales.

1. Debe ser extrovertido/a y estar dispuesto a tomar iniciativas, establecer metas y desarrollar estrategias para el programa.
2. Inicia campanas telefónicas de reclutamiento.
3. Prepara material y organiza eventos de reclutamiento
4. Actúa como la "Cara de HEP, y de KCC" durante eventos dirigidos a reclutar estudiantes
5. Atiende a personas que llegan a la oficina a hacer preguntas sobre el programa
6. Programa y lleva a cabo entrevistas de admisión para posible estudiante
7. Mantiene expedientes de estudiantes en orden
8. Crea estrategias y planea operaciones de reclutamiento
9. Prioriza y evalúa periódicamente y la efectividad de los planes de reclutamiento y planes de promoción
10. Establece relaciones con organizaciones comunitarias con fines de hacer conocer el programa de HEP y sus beneficios para personas que trabajan en la agricultura. Lugares como iglesias, tiendas, negocios, escuelas, etc.
11. Busca oportunidades para crear sistemas de referencia, promueve programas de KCC mediante invitación a presentadores de otros programas.
12. Publica materiales de información, distribuye folletos, asiste a eventos especiales, y se asocia con otras entidades para promover el programa y para reclutar nuevos estudiantes.
13. Llena datos de cada estudiante en el sistema informático del colegio y utiliza otros medios digitales de rastreo de datos.
14. Responde a llamadas por teléfono y a correos electrónicos de estudiantes potenciales, los guía a una solución posible.
15. Provee excursiones dentro del campo del colegio a personas interesadas en el programa.

FUNCIONES Y RESPONSABILIDADES NO ESENCIALES

• Otras tareas asignadas.

CONOCIMIENTOS, HABILIDADES, Y CAPACIDADES NECESARIAS PARA DESEMPENAR EL PUESTO

• Debe tener una licencia de conducir valida y trasporte dependiente
• Debe ser bilingüe (español e inglés)
• Habilidades sólidas de comunicación en escrito y verbal, en inglés y español.
• Personalidad optimista y amigable.
• Debe tener habilidades de tecnología informática.
• Conocimiento de Microsoft Office Suite, incluyendo: Outlook, Excel, Word, Publisher y PowerPoint, es preferible.
• Representar al colegio comunitario de manera profesional.
• conducir de noche.
• Flexibilidad para trabajar ocasionalmente los fines de semana y por las tardes durante eventos del programa y de reclutamiento.

EXIGENCIAS FÍSICAS Y CONDICIONES DE TRABAJO

• Capaz de levantar y llevar al menos 40 libras a distancias superiores a 100 yardas.

Qualifications
EDUCATION AND EXPERIENCE

• High School Diploma or equivalent
• Some experience in marketing, outreach, and/or communications preferred.

EDUCACIÓN Y EXPERIENCIA

• Diploma de escuela secundaria o equivalente.
• Se prefiere cierta experiencia en marketing y/o comunicaciones.

Emplyees Sugnature/Firma del Empleado:
Date/Fecha:
Supplemental Information
It is the policy of Klamath Community College to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.
Es la política del Colegio Comunitario de Klamath Falls, KCC, proveer igualdad de oportunidades de empleo sin distinción de raza, color, religión, sexo, origen nacional, edad, discapacidad, estado civil, condición de veterano, orientación sexual, información genética o cualquier otra característica protegida según lo establecido por la ley que sea aplicable.
• A monthly amount of $1500 towards the purchase of the Health Insurance Package (medical, dental, vision and pharmacy) or the actual premium amount of the health insurance package whichever is less
• Group Life Insurance @ twice annual salary for employee only
• Group Long Term Disability Insurance for employee only
• Group Accident Insurance @ $300,000 for employee only
• Tuition waiver for employee and employee's dependents for unlimited Klamath Community College District credit and non-credit courses
• Employee Assistance Program (EAP) coverage for employee and employee's dependents
• Vacation leave @ 10 days per year
• Personal leave @ 2 days per year
• Sick leave accrued @ 1 day per month
• Holidays as defined in the Personnel Policies
• Bereavement leave allowance of 5 days per occurrence
• Public Employees' Retirement System (upon meeting State eligibility requirements)
• Individual employee option to participate in an IRC 125 Flexible Spending Account Plan
• Individual employee option to purchase addition life insurance for employee and employee's dependents
• Employee option to participate in a 403(b) and/or 457 (b) Tax Deferred Annuity