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Form of workJob Title: Administrative Assistant/Office Admin
Location: Indianapolis, IN 46204 (Hybrid)
Duration: 12+ Months Contract (With a possible extension)
Job Description:
Understand eligibility guidelines and the application approval process
Efficiently review and process applications
Investigate flagged applications and follow up with households or schools as necessary
Maintain a variety of files, update case files as new material is collected, ensure that information is organized and that all necessary case documentation is retained in compliance with the record retention policy
Work with leadership to resolve escalated customer concerns and system problems
Provide courteous, timely, and accurate frontline customer service interactions and information.
Greet customers and provide guidance, information, and direction to customer inquiries in a polite and courteous manner.
Track customer interactions and inquiries and generate reports for management
Escalate complex or high-profile customer inquiries to supervisor for review and evaluation
Research information in order to provide answers to customer inquiries
Answer inquiries over the telephone or in person concerning regulations or procedures
Receive and prepare replies to routine correspondence
Operate office machines related to specific area of work
Make an eligibility determination for appropriate benefits and waiver programs in compliance with state and federal rules, regulations, and guidelines. (this could replace the second bullet point below)
Examine data matches to find inconsistent and/or duplicated data.
Keep current on all changes in rules, regulations, and guidelines regarding the Summer EBT program.
Makes recommendations to assistant director about procedures and methods to improve efficiency and effectiveness.
Skills Required:
Location: Indianapolis, IN 46204 (Hybrid)
Duration: 12+ Months Contract (With a possible extension)
Job Description:
Understand eligibility guidelines and the application approval process
Efficiently review and process applications
Investigate flagged applications and follow up with households or schools as necessary
Maintain a variety of files, update case files as new material is collected, ensure that information is organized and that all necessary case documentation is retained in compliance with the record retention policy
Work with leadership to resolve escalated customer concerns and system problems
Provide courteous, timely, and accurate frontline customer service interactions and information.
Greet customers and provide guidance, information, and direction to customer inquiries in a polite and courteous manner.
Track customer interactions and inquiries and generate reports for management
Escalate complex or high-profile customer inquiries to supervisor for review and evaluation
Research information in order to provide answers to customer inquiries
Answer inquiries over the telephone or in person concerning regulations or procedures
Receive and prepare replies to routine correspondence
Operate office machines related to specific area of work
Make an eligibility determination for appropriate benefits and waiver programs in compliance with state and federal rules, regulations, and guidelines. (this could replace the second bullet point below)
Examine data matches to find inconsistent and/or duplicated data.
Keep current on all changes in rules, regulations, and guidelines regarding the Summer EBT program.
Makes recommendations to assistant director about procedures and methods to improve efficiency and effectiveness.
Skills Required:
- Non-IT Help Desk experience
- Strong customer service experience
- Accuracy in data entry
- Excellent human relation skills with the ability to work with diverse constituencies and a variety of educational levels
- Excellent organizational and time management skills
- Ability to deal with confrontational situations
- Excellent oral and written communication skills
- Ability to work as a member of a team
- Proficient in Microsoft Office and Google Drive
- Basic math and accounting skills
