Grants & Contracts Administrator (Administrative Officer) - Range 14 / Amea

GRANTS & CONTRACTS ADMINISTRATOR (Administrative Officer) - Range 14 / AMEA

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GRANTS & CONTRACTS ADMINISTRATOR (Administrative Officer) - Range 14 / AMEA

Salary

$62,628.80 - $80,080.00 Annually

Location

Anchorage, AK

Job Type

Regular / Full Time

Job Number

2024-00097

Department

Anchorage Health Department

Division

Grants & Contracts

Opening Date

02/23/2024

Closing Date

3/25/2024 5:00 PM Alaska

• Description

• Benefits

• Questions

Job Information

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.

DEPARTMENT: Anchorage Health Department (AHD)

HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.

LOCATION: 825 L Street, Anchorage, AK 99501

Example of Duties

Research and identify potential grant funding sources to meet departmental funding priorities. Coordinate proposal development in collaboration with departmental programs. Review, edit, and contribute to writing grant applications ensuring compliance with funder proposal requirements. Administer grant acquisition workflows, protocols, and tools. Develop, write, and negotiate grants, contracts, and amendments to agreements with multiple agencies and contractors. Research, develop, and provide other administrative support for bids and request for proposals to meet the department's needs for contracted services. Oversee and monitor grants and contracts for compliance with agreement provisions and municipal, state, and federal laws. Ensure compliance with intent and/or purpose of related funds, regulations, laws and policies and procedures. Review and approve all requests for payment submitted by grantees and contractors and prepare payment request documents. Provide technical assistance to grantees and contractors as requested and required. Prepare and transmit information to other sections, divisions, departments, other municipal staff, and the public to facilitate the goals and objectives of the Grants and Contracts section. Other related duties may be assigned as needed which are necessary to support the department/division/section goals. Perform other related duties as assigned.

The Anchorage Health Department (AHD) engages in the State of Alaska Department of Health and Social Services (AHD) emergency responses and the federal Incident Command System (ICS). This includes training exercises as part of the AHD's Crisis Health Action Team (CHAT) and municipal Emergency Operations Center (EOC). In the case of a natural or manmade disaster, AHD employees may be called to engage in emergency operations responses and recovery.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent and six (6) years of professional administrative experience.

OR

Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and four (4) years of professional administrative experience.

OR

Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of professional administrative experience.

Preferences:

• Experience in the administration and tracking of grant expenditures for a governmental or non-profit organization.

• Prior grant acquisition and development experience.

• Strong knowledge of purchasing and/or contract administration principles.

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment. All required certifications and licenses must remain current for the duration of employment.

All required licenses and certifications must remain current for the duration of employment.

Military Service Interview Preference:

Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process: Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4447 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Standard Time.

The MOA is an EO and AA Employer and complies with Title I of the ADA

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

• Medical/Dental/Vision/Audio

• Life Insurance

• Dependent Life Insurance

• Short Term Disability

• Long Term Disability

• Flexible Spending Accounts – Health and Dependent Care

• Health Savings Accounts

Retirement:

• State of Alaska Public Employee Retirement System (PERS) Program

• 401(k) and 457 Savings Plans

Employer Paid Benefits:

• Employee Assistance Program

• Paid Leave Plan

• 11 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries (http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx) .

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

• Yes

• No

02

Are you a current employee affiliated with the Anchorage Municipal Employees Association (AMEA)?

• Yes, I am a current Municipality of Anchorage employee and a memeber of the AMEA

• No

03

Which of the following best describes your level of education as it relates to this position?

• None/less than High School

• High School Diploma / GED / Equivalent

• Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

• Associate's degree in a different field

• Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

• Bachelor's degree in a different field

• Master's degree or higher in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

• Master's degree or higher in a different field

04

How many years of professional administrative experience do you have?

• No experience

• Less than 1 year

• 1 year to less than 2 years

• 2 years to less than 4 years

• 4 years to less than 6 years

• 6 years or more

05

Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

06

How many years of grants and/or contracts administration experience do you have?

• None

• Less than 2 years

• 2 years to less than 4 years

• 4 years to less than 6 years

• 6 years to less than 8 years

• 8 years or more

07

Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

08

How many years of experience do you have in municipal, state or federal funding program compliance?

• None

• Less than 2 years

• 2 years to less than 4 years

• 4 years to less than 6 years

• 6 years to less than 8 years

• 8 years or more

09

Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

10

How would you rate your knowledge of purchasing and/or contract administration principles

• No experience

• Beginner

• Intermediate

• Advanced

• Expert

11

How would you rate your experience/skill level with Microsoft Excel?

• No experience

• Beginner

• Intermediate

• Advanced

• Expert

12

How would you rate your experience/skill level with Microsoft Word?

• No experience

• Beginner

• Intermediate

• Advanced

• Expert

13

How would you rate your communication skills?

• Limited

• Average

• Above Average

• Exceptional

Required Question

Agency

Municipality of Anchorage

Address

632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

Phone

(907) 343-4442

Website

http://www.muni.org/jol

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