Address
Form of workSalary: $32.02 - $34.19 Hourly
Location : Juneau (Downtown)
Job Type: Full-Time
Job Number: 202400244
Department: Community Development
Division: Administration
Opening Date: 01/08/2024
Closing Date: 1/18/2024 4:30 PM Alaska
Position Number: 122002
Bargaining Unit: Unrepresented
Pay Range: 16
Hours Per Week: 40
Telework Availability: A hybrid (i.e., 3 days in office/2 days working from home) arrangement may be available once eligibility criteria is met.
Description
The Community Development Department is hiring an Administrative Officer I (AO) to join our team. The AO interacts with CDD staff and other CBJ Departments.
WHO WE ARE LOOKING FORWe are looking for someone who is both detail-oriented and a creative problem solver. You must be equally comfortable with Excel and Microsoft Word, and able to understand and create materials in a variety of formats.
We are looking for a combination of educational and/or job experience that provides the applicant with demonstrated competencies in:
Exemplary customer service: Modeling positive interactions with internal as well as external customers.
Supervision and mentorship: Exhibiting an approachable and positive communication style to provide training, guidance, and daily direction to administrative staff working on projects independent of your own.
Budget development and management: Working with leadership on the development and management of a moderately complex budget. Intermediate skill level in Excel is highly desirable.
Analytical thinking and problem solving: Exercising judgement and discretion, using a systemic approach to analyze conditions or manage a situation by drawing on one's knowledge, experience, and relationships.
Writing: Summarizing information and presenting responses and recommendations concisely, using correct English grammar. Technical writing experience is valuable.
THE BENEFITS OF JOINING OUR TEAM
We are committed to professionalism and career enhancement, while also sustaining a routine that supports life outside of work. This position works a 40-hour week, with flexibility to meet scheduling needs or requests, and is eligible for telework and remote work scheduling options after one year.
Joining our team provides an opportunity to interact with a variety of people and departments, while supporting CDD staff and projects. If you enjoy working on a wide range of tasks and projects, this position may be a good fit.
WORKING HOURS AND LOCATION
This position works Monday through Friday from 8:00 AM to 4:30 PM, with potential, biweekly evening hours to support the Planning Commission, when needed. Your office would be in the Marine View Building in downtown Juneau, near City Hall.
Typical Responsibilities
The Administrative Officer I reports to the Director and participates in department management meetings, assisting in identifying and developing actions and practices that help accomplish the mission of CDD and improve the delivery of department services.
The AO supervises a team of 2 full-time administrative staff that provide broad support to the Planning Commission and other committees, and general administrative work to the department. As supervisor, you will work with your team to direct assignments, monitor and evaluate performance, and provide coaching and leadership to develop and retain highly competent, public service-oriented staff. Participation in CBJ's Supervisory Academy is required.
This position is responsible for managing the department budget, through data evaluation, projection, tracking and adjustments. You will work with each division on budget requirements and purchasing needs throughout the fiscal year, and provide analyses and recommendations related to departmental fiscal and operational activities.
In support of CDD, the AO interacts with several CBJ departments on a weekly and sometimes daily basis. This position serves as the Human Resources Liaison, Travel Officer, and CDD Purchasing Officer, responsible for processing personnel actions, arranging travel, managing grants, establishing contracts and purchase orders, paying invoices, and other operational tasks. You will be a member of the CBJ-wide "all admin" team, attending semi-monthly meetings and trainings, providing feedback to and from the group and CDD staff.
The AO supports special projects and is currently assigned to the CBJ team for an ongoing software implementation project, with an anticipated timeline of 18-24 months. Duties may include budget tracking, scheduling and logistical support, testing, and "train the trainer" activities.
Minimum Qualifications
Education:
High School graduation or the equivalent.
Experience:
Four (4) years of administrative experience. Two (2) years of experience must have been as an Administrative Coordinator with the City of Juneau or the equivalent with another employer.
SUBSTITUTIONS:
Or
Supplemental Information
Telework Availability: Hybrid schedule available provided eligibility criteria is met.
For Additional Information, please contact the Hiring Manager:
Hiring Manager: Minta Montalbo
Phone Number: 907-586-0715 x4119
Email: minta.montalbo@juneau.gov
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.
Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.
If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or employment@juneau.gov.
For applicant password assistance, please visit:
EEO Statement
The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits
The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.
Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.
Insurance Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
For more information on health, retirement and optional benefits for eligible employees visit:
Paid Leave and Holidays
Twelve paid holidays a year Six weeks Paid Parental Leave (to eligible employees)
Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:
For more information on the Employee Wellness Program visit .
Additional Perks
Location : Juneau (Downtown)
Job Type: Full-Time
Job Number: 202400244
Department: Community Development
Division: Administration
Opening Date: 01/08/2024
Closing Date: 1/18/2024 4:30 PM Alaska
Position Number: 122002
Bargaining Unit: Unrepresented
Pay Range: 16
Hours Per Week: 40
Telework Availability: A hybrid (i.e., 3 days in office/2 days working from home) arrangement may be available once eligibility criteria is met.
Description
The Community Development Department is hiring an Administrative Officer I (AO) to join our team. The AO interacts with CDD staff and other CBJ Departments.
WHO WE ARE LOOKING FORWe are looking for someone who is both detail-oriented and a creative problem solver. You must be equally comfortable with Excel and Microsoft Word, and able to understand and create materials in a variety of formats.
We are looking for a combination of educational and/or job experience that provides the applicant with demonstrated competencies in:
Exemplary customer service: Modeling positive interactions with internal as well as external customers.
Supervision and mentorship: Exhibiting an approachable and positive communication style to provide training, guidance, and daily direction to administrative staff working on projects independent of your own.
Budget development and management: Working with leadership on the development and management of a moderately complex budget. Intermediate skill level in Excel is highly desirable.
Analytical thinking and problem solving: Exercising judgement and discretion, using a systemic approach to analyze conditions or manage a situation by drawing on one's knowledge, experience, and relationships.
Writing: Summarizing information and presenting responses and recommendations concisely, using correct English grammar. Technical writing experience is valuable.
THE BENEFITS OF JOINING OUR TEAM
We are committed to professionalism and career enhancement, while also sustaining a routine that supports life outside of work. This position works a 40-hour week, with flexibility to meet scheduling needs or requests, and is eligible for telework and remote work scheduling options after one year.
Joining our team provides an opportunity to interact with a variety of people and departments, while supporting CDD staff and projects. If you enjoy working on a wide range of tasks and projects, this position may be a good fit.
WORKING HOURS AND LOCATION
This position works Monday through Friday from 8:00 AM to 4:30 PM, with potential, biweekly evening hours to support the Planning Commission, when needed. Your office would be in the Marine View Building in downtown Juneau, near City Hall.
Typical Responsibilities
The Administrative Officer I reports to the Director and participates in department management meetings, assisting in identifying and developing actions and practices that help accomplish the mission of CDD and improve the delivery of department services.
The AO supervises a team of 2 full-time administrative staff that provide broad support to the Planning Commission and other committees, and general administrative work to the department. As supervisor, you will work with your team to direct assignments, monitor and evaluate performance, and provide coaching and leadership to develop and retain highly competent, public service-oriented staff. Participation in CBJ's Supervisory Academy is required.
This position is responsible for managing the department budget, through data evaluation, projection, tracking and adjustments. You will work with each division on budget requirements and purchasing needs throughout the fiscal year, and provide analyses and recommendations related to departmental fiscal and operational activities.
In support of CDD, the AO interacts with several CBJ departments on a weekly and sometimes daily basis. This position serves as the Human Resources Liaison, Travel Officer, and CDD Purchasing Officer, responsible for processing personnel actions, arranging travel, managing grants, establishing contracts and purchase orders, paying invoices, and other operational tasks. You will be a member of the CBJ-wide "all admin" team, attending semi-monthly meetings and trainings, providing feedback to and from the group and CDD staff.
The AO supports special projects and is currently assigned to the CBJ team for an ongoing software implementation project, with an anticipated timeline of 18-24 months. Duties may include budget tracking, scheduling and logistical support, testing, and "train the trainer" activities.
Minimum Qualifications
Education:
High School graduation or the equivalent.
Experience:
Four (4) years of administrative experience. Two (2) years of experience must have been as an Administrative Coordinator with the City of Juneau or the equivalent with another employer.
SUBSTITUTIONS:
- A bachelor's degree from an accredited college in business administration, public administration, finance, banking, accounting, or a similar business field will substitute for the required experience.
Or
- Two (2) years of post-secondary education in any field from an accredited college may substitute for two (2) years of non-specific administrative experience (64 semester hours or 96 quarter hours equals two (2) years).
Supplemental Information
Telework Availability: Hybrid schedule available provided eligibility criteria is met.
For Additional Information, please contact the Hiring Manager:
Hiring Manager: Minta Montalbo
Phone Number: 907-586-0715 x4119
Email: minta.montalbo@juneau.gov
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.
Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.
If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or employment@juneau.gov.
For applicant password assistance, please visit:
EEO Statement
The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits
The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.
Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.
Insurance Benefits
- Health insurance, which includes employer contributions toward medical/vision/dental
- No cost employee only plan available
- Employer paid Basic Life insurance--$5,000 for employee, spouse & dependents
- Additional optional coverage available
- Travel protection & financial services offered as part of the Life Insurance coverage
- Optional group-based insurance premiums for
- Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)
- Short-term Disability
- Accident Insurance
- Critical Illness Insurance
- Hospital Indemnity Insurance
- Pet Insurance
- Employer fully funded Dependent Care Flex plan at open enrollment after 1 year of employment
Retirement Benefits
- Membership in the Public Employees Retirement System (PERS)
- Employer contribution into a defined benefit or defined contribution program, depending on your date of hire
- Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare
- Employer match available for participating PERS Tier IV employees
- Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options
For more information on health, retirement and optional benefits for eligible employees visit:
Paid Leave and Holidays
- Personal leave with an accrual rate increase based on time served
- 21 days of PL within first year of employment
- Personal leave includes Sick leave
Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:
- An opportunity to earn a health insurance premium discount of $1300 per year
- An Employee Assistance Program
- Wellness Pass Discounts to local and CBJ recreation facilities
- Health related webinars
- Office Ergonomic Assessments
For more information on the Employee Wellness Program visit .
Additional Perks
- Public Service Loan Forgiveness eligible employer
- Parking passes or bus passes provided for employees working in the downtown offices
