Global Operations Assistant

We’re looking for a Rock Star! Are you a critical thinker with a can-do attitude, excellent communication skills, tons of follow through, who consistently delivers high quality results? If so, then you could be an essential part of our administrative support staff.

The Opportunity:

- We are looking for an experienced office administrator and back-office support staffer for our Global Operations department. We will train you for the specific tasks.

- Part time to start. Hours & days flexible. Likely to grow into a full-time position quickly for the right person.

- We are a start-up in that has just launched our product globally. Which means there is a lot of room for growth!

- Work 100% remotely! From anywhere. All you need is a strong internet connection, stable electricity, a computer, and a great work ethic.

- This is a rare opportunity to create a position for yourself based on your ability to learn and master tasks.

The Work:

- You will support the back-office and administrative needs for the Operations department and provide help as needed for other departments.

- You’ll work with people at all levels throughout the company.

- You’ll be shown how we do things, then expected to master your tasks overtime, keep up on the workload, and improve the efficiency of our processes as we scale up.

- You’ll handle the accumulating of information, logging activities, organizing data, building presentable reports, finding and investigating anomalies, confirming accuracy, maintain project schedules, cross checking data, polishing data and data normalizing.

- Place, track and follow-up with parcel and freight shipments.

- Enter, gather, reconcile, and process accounting data through multiple systems.

- Run and analyze reports. Test new procedures and look for weaknesses.

- Assist in inventory control, record keeping, and handle micro-projects as assigned.

Are you a great fit for us?

- You’re an analyst, a planner, a list maker, a problem solver, reliable, stable, critical thinker.

- Excellent in Excel. You can do pivot tables with ease and are willing to try and tackle complex formulas with gusto. (VBA a big plus, but not required.)

- You’re at home with other MS Office programs, Google Suites, QuickBooks, Abode DC, and other common business software.

- It’s awesome how tech savvy and comfortable learning new software, you are.

- You’re a detective at heart. Asking questions of the data and digging down to solve mysteries and reading the story inside the numbers. Then you do your happy dance.

- Work well independently, self-motivated, able to prioritize and manage multiple projects.

- Can be a great teammate also. Supporting others and getting the work done through extra efforts, if needed.

- You have a sense of urgency and emotional intelligence.

- Smart and curious. Able to communicate effectively as well as listen with intent and understanding.

You’ll have:

- At least a 4-year university degree (USA) or international equivalent.

- A minimum of 7 years of work experience in an office-like environment working with data, spreadsheets, Word docs, analysis, and project management.

- At least 5 years of experience in one or more of these areas: accounting/bookkeeping, logistics and supply chain administration, office management, inventory or fulfillment, data entry, performing online research, and project management.

- High level of spreadsheet skills, MS office programs, tech savvy, and ability to learn new software quickly.

- Ability to follow instructions and think on your feet.

- Super organization skills and strong attention to detail; it runs through your veins.

The Company:

We are a scuba diving product manufacturer and training agent. We are in our 7th year and just launched our flagship product internationally. We are US-based, but work from multiple time zones.

Our team is small but gets big results. We are smart, creative thinkers committed to our company with passion. We are all hard working, extremely dedicated and very knowledgeable in our various areas of specialty.

We all are scuba divers and are committed to supporting sustainable ocean activities.

Salary: Depends on experience and skills.

Hours/Days: Part-time to start, we are flexible on how and when you do your work.

Job Types: Part-time, Contract

Salary: $15.00 - $35.00 per hour

Expected hours: 10 – 20 per week

Work Location: Remote