Address
Form of work
Job Description:
POSITION: Full-Time Staff Assistant - Center for Adult Education: Staff Assistant; Center for Adult Education, Lawrence Campus (420 Common Street); 37.5 hours/week, Schedule: Monday-Friday, 8:00am - 4:00pm; Some evening and occasional Saturday hours during busy registration sessions. Non-Unit Professional Position; Grant Funded Position
SUMMARY: The Staff Assistant reports to the Executive Director, Center for Adult Education. The Staff Assistant will provide administrative support to the Executive Director, Coordinators, and Education and Career Advisors of educational programming within the Center of Adult Education, located at 420 Common Street, Lawrence, MA.
RESPONSIBILITIES:
- Supports and assists Executive Director and CAE coordinators and staff members in administrative responsibilities and duties as requested
- Utilizes funder management systems and identified software to ensure accuracy of and maintain student enrollment, class rosters, staff and student schedules, track student refusal of services, and report good time
- Tracks poor student attendance and provides weekly reports
- Supports Learning Specialists and Education and Career Advisors in maintenance of student attendance, education orientation preparation, and scheduling
- Prints and distributes daily student rosters to Learning Specialists and Education and Career Advisors
- Monitors expenditures to ensure required services are provided according to the approved budget and funds are used within the fiscal year and in compliance with the organizational budget
- Identifies and maintains office inventory and supply needs
- Identify vendors, prepare requisitions, place orders for materials and services in compliance with NECC procurement policies
- Maintains records of goods ordered and received
- Verifies payment records, reviews invoices and assures expenses are accurate, allowable, reasonable and properly allocated to the correct grant or fund
- Maintains digital repository of all program related documents; to include curriculum materials, policies and procedures, and guidance documents. Ensures repository is up-to-date and accessible to the CAE team
- Creates guidance documents to support program processes and procedures
- Responds to inquiries regarding enrollment and scheduling
- Oversees hiring process aligned with NECC hiring requirements, policies and procedures
- Tracks employee time off schedules and requests
- Assists with monthly reporting
- Leads coordination of recognition ceremonies including; identification of individuals being recognized, preparation of graduation activities; preparation of certificates
- Supports Data, Research and Evaluation Specialist in maintaining LACES data
Requirements:
MINIMUM QUALIFICATIONS:
- Some college or higher education or two years' experience in an Administrative or Staff Assistant Role
- Strong Digital Literacy proficiency
- Excellent written and verbal communication skills
- Excellent organizational and time management skills
- Ability to handle deadline driven environment including multiple and simultaneous responsibilities
- Ability to adapt to constantly changing environments and priorities
- Strong attention to detail, ability to multi-task, work under pressure with interruptions, meet established deadlines, and work effectively on a team
PREFERRED QUALIFICATIONS:
- Bachelor's degree
- Proficiency with Microsoft Office Suite
- Highly developed customer service skills
- Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
- Ability to work independently and in a team setting.
- Budget and accounting experience
- Bilingual (Spanish/English)
- Experience working with and supporting a culturally diverse population
BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.
Additional Information:
SALARY: Anticipated starting salary range is $58,500 - $62,000 annually with complete fringe benefit package including competitive health insurance, dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.
ANTICIPATED START DATE: ASAP
Application Instructions:
TO APPLY: To be considered for this position click on the "Apply Now" button, you will be prompted to setup a new account or login to an existing account. You will be able to upload the following required documents for consideration:
- Cover Letter, describing your qualifications and experience
- Resume/CV
Review of applications will begin 5 business days from the posting date and will continue until the position is filled.
**Please note that finalist candidates will be asked to provide contact information for three (3) professional references.
Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: http://www.necc.mass.edu/clery
Frequently Asked Questions (FAQs)
