Front Office Coordinator/Assistant

Statistics show that women and underrepresented groups tend to apply to jobs only if they meet 100% of the qualifications. Sobi encourages you to change that statistic and apply. Rarely do candidates meet 100% of the qualifications. We look forward to your application!

At Sobi, each person brings their unique talents to work as a team and make a difference. We are dedicated to developing and delivering innovative therapies to improve the lives of people who live with a rare disease. Our edge comes from our team of people and our commitment to patients.

Our mission and culture at Sobi North America get us excited to come to work every day, but here are a few more reasons to join our team:

• Competitive compensation for your work
• Generous time off policy
• Summer Fridays
• Opportunity to broaden your horizons by attending popular conferences
• Emphasis on work/life balance
• Collaborative and team-oriented environment
• Making a positive impact to help ultra-rare disease patients who are in need of life saving treatments

As Front Office Coordinator/Assistant you will oversee all Waltham Front Office day to day operations and provide administrative support to the North America Leadership Team members and corresponding teams. The actual duties will vary according to assignment, but will include meeting planning, travel logistics, business management, budgets, and/or the like. We are looking for a motivate candidate that can handle multiple demands with short timelines. If you consider yourself someone with a high degree of agility, initiative, flexibility, analytical judgment, and organizational skills you are the right person for this role.
Must be in the Waltham office during working hours (8:00am – 5:00pm), Monday through Thursday with remote option on Fridays.

Key Responsibilities

• Effectively manage calendars, schedules meetings, and meeting logistics for both internal and external parties upon requested
• Accurately and efficiently administer T&E for North America Leadership Team members as well including domestic and international travel. Proactively book travel and identify services required based on the itinerary (e.g. ground transportation, venue contracts, etc.)
• Perform clerical duties as requested: maintain team files, printing, photocopying, faxing, and scanning when necessary as well as sign for FedEx and mail deliveries and routing to appropriate departments
• Greet visitors at the Waltham office
• Ensure smooth and efficient flow of day-to-day operations in the Waltham office
• Keep track of Waltham office supplies, snacks, and drinks.
• Assist with on-site meetings, trainings when needed (conference room reservations, catering, etc)
• Serve as a liaison between Waltham Property Facilities team and Sobi Office Manager and IT Manager
• Partner with Admin Staff to ensure continuous office coverage and serve as back-ups to each other
• Handle new employee onboarding and responsible for shipping out laptops etc.
• Alert employees of any Waltham building related information

• 
  Excellent organizational skills and the ability to multitask, managing multiple (sometimes conflicting) priorities

• Excellent verbal and written communication skills
• Strong interpersonal skills essential
• Solid decision-making skills
• Demonstrated teamwork and partnering across boundaries
• Ability to work proactively, proficiently and independently in a global business environment
• Ability to exercise judgment, make decisions, and take action to complete assignments.
• Proficiency in, Microsoft Office packages including MS Outlook, Word, Excel, PowerPoint
• Ability to multi-task required
• 3 years’ experience in a similar role
• Willingness to gain additional skill sets is essential
• Understanding of the pharmaceutical/biotech preferred, previous experience in Rare Disease a plus
• Notary Public Certification a plus

The base salary pay range for this role is $55,000-$80,000 annually. Actual pay for this position will take into account factors such as experience and location. In addition to a base salary, this position is also eligible for a competitive 401k match, short and long-term incentives, medical, dental, vision, STD/LTD and life insurance benefits, in addition to other health and wellness programs and offerings.

All Sobi employees need to demonstrate behaviors in line with Sobi's core values: Care, Ambition, Urgency, Ownership and Partnership. Are you ready to be on the Sobi team? Come join a culture that empowers every person to be the person that makes a difference for rare disease.

Why Join Us?
We are a global company with over 1,700 employees in more than 30 countries and are committed to the societies where we operate. With a deeply skilled management team directing our day-to-day wins, and a Board with a stellar track record, we’re ready to take on the world’s diseases, ailments and adversity. Our people believe they have the power to make a positive impact in others’ lives because that’s exactly what we do here. If you’re seeking a career that taps into your talents in a way that makes the world a better, healthier place, we just may have a job for you.
We know our employees are our most valuable asset, and our culture conveys that. We offer a competitive benefits package, to support the health and happiness of our staff.
Sobi Culture
At Sobi, we refuse to accept the status quo. This is because we have witnessed first-hand the challenges facing those affected by rare diseases, and have used this knowledge to shape our business to find new ways of helping them.
As a specialized biopharmaceutical company, we are dedicated to rare diseases. And we see this focus as a strength. By effectively turning our research into ground-breaking treatments, we help make medicine more accessible and open up more possibilities for patients and more opportunities for those caring for them. This has been our approach since day one, but we know we can’t change the world of rare diseases on our own. Accomplishing this requires strong partnerships with patients, partners and stakeholders across the entire value chain. Together, we define how our business can create solutions that serve the needs of those affected by rare diseases while facilitating sustainable growth.

An Equal Opportunity Employer
Sobi is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at Sobi are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity, protected veterans and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status or protected groups by the laws or regulations in the locations where we operate.

Sobi is an affirmative action and equal opportunity employer. Disabled/Veterans. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request reasonable accommodations by sending an email to irina.conc@sobi.com

COVID-19 Policy

For the safety of our employees and all individuals with whom we interact professionally, Sobi North America requires all new hires in the U.S. to be fully vaccinated for COVID-19 with proof of vaccination status. We will consider requests for reasonable medical or religious accommodations, as well as any state-specific exemptions, as required by applicable law.