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SalaryReceptionist - Administrative Assistant - Full Time Parsippany NJ
We are seeking a professional to join our firm. In this full-time receptionist position, you will have the chance to be an active participant in the firm and work closely with other receptionists, paralegals, attorneys, and administrators.
This role is perfect for you if you:
- Enjoy the challenge of dealing with clients and potential clients.
- Want to be a part of a dynamic and collaborative team?
- Want more for your career?
- Enjoy working with capable and talented people.
Benefits We Offer:
- Full benefits include PTO, Health, Dental, Vision, Life and Disability Insurance, FSA/HSA, and Retirement Plan with employer match
- Positive and supportive environment and amazing culture
$19 - $21 hourly
Responsibilities:Responsibilities:
- Answer phone calls to the firm and from team members.
- Route calls to specific people as well as taking and relaying messages when appropriate.
- Greet visitors warmly and make sure they are comfortable.
- Call people waiting for visitors and book them a room to meet in.
- Schedule meetings and conference rooms.
- Ensure the reception area is tidy.
- Coordinate mail/Lawyer Service/Fed Ex flow in and out of the office.
- Handel and deliveries that come into the office and distribute accordingly.
- Arrange appointments, and update calendars as needed.
- Perform basic filing and clerical duties.
- Scanning of files and client documents
- Mail monthly invoices for billing.
- Assist with the preparation of Fee arbitration Packets.
- Confirm consultation appointments and payments for the consultations.
- Ordering and keeping a par on hand of office and kitchen supplies.
- Planning office events
- Special projects on an as-needed basis.
- 8:30a - 5:30p; daily
- Other projects as needed
Qualifications:
- High School Diploma
- Minimum 6 months experience answering phones
- Strong interpersonal and communication skills
- Outstanding organizational and time management skills
- Enjoy interacting with clients, potential clients and colleagues
- Familiarity with Microsoft Office 365/Teams
- Capable of performing standard office tasks and occasionally lifting up to 40 pounds.
- Spanish speaking is a plus, but not required.
Our essence extends beyond the traditional scope of a law firm; we embody a close-knit community dedicated to guiding our clients through their most difficult moments. Our core mission is to cultivate a collaborative and forward-thinking environment that adapts seamlessly to the evolving requirements of those we serve and our dedicated team members. We take pride in our nurturing environment, champion innovation at every turn, and are relentless in our pursuit of excellence across all facets of our work.
As we grow, we are dedicated to attracting and nurturing the best talent, valuing each team member's contribution, and making a significant impact on the practice of family law in New Jersey. If you're eager to join a firm that values your expertise and is committed to making a significant impact on family law in New Jersey, look no further. Whether you're closer to Parsippany or Hackensack, we have a place for you.
