Fraternal Administrative Assistant

Job Description

Position: Fraternal Assistant

Reports to: National Fraternal and Youth Director

FLSA status: Non-Exempt

Last updated: 02.19.2024

Position Summary:

The Fraternal Assistant provides clerical and administrative assistance to the National Fraternal and Youth Director.

Essential Functions

· Processes paperwork for matching grant program

· Processes paperwork for branch activities and annual reports

· Scans and verifies documents to archives

· Responsible for departmental mailings and data input

· Coordinates fraternal contests and awards

· Contributes content to monthly newsletter and magazine

· Assists with coordinating onsite, offsite, and virtual meetings and activities

· Assists with selection and ordering of promotional items

· Assists with the content maintenance of the fraternal sections of the association website

· Answers fraternal telephone calls and emails

· Other duties as assigned

Education & Experience, Skills & Abilities

· High school diploma or equivalent

· 1 – 2 years’ experience working as an Administrative Assistant in an office environment

· Excellent verbal and written communication skills including business letter writing

· Proficiency with and ability to create PowerPoint presentations, manipulate data and create spreadsheets in Excel, as well as write a business letter in Word and generally using Microsoft Office Suite (particularly PowerPoint, Excel, Word) and data entry experience

· Familiarity with 501(c)(8) organizations a plus

Work Environment

This job is performed in a professional office environment. This is a full-time position with business hours Monday through Friday. Hours of work are typically 8:00 a.m. to 4:30 p.m. Additional hours may be worked as appropriate. Work is routinely performed using standard office equipment such as computers, phones and copiers, in a fast-paced environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing duties of this job, the employee is regularly required to talk, hear, navigate about the office, and view materials and equipment needed to perform required tasks. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Work requires the ability to reach into top filing cabinet drawers and bend or stoop to reach into bottom filing cabinet drawers. Noise reduction devices are used when operating folder/inserting machine and postage machine.

Travel

No travel is typically associated with this position.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person