Fl - Accounting Clerk (West Palm Beach, Fl)

ACCOUNTING CLERK (WEST PALM BEACH, FL)
A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence, and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard! Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.
MAJOR JOB FUNCTIONS:

• Financial Reporting and Recording
• Invoice Production and Processing
• Accounts Receivables and Payable
• Accounting Information Evaluation
• Performance of Administrative Activities
• Monitoring and Controlling Resources
• Providing Consultation to Management

JOB SUMMARY:

• The Accountant will prepare and maintain financial records to track the organizations assets, liabilities, profit and loss, tax liabilities, and other related financial activities. In addition, the ideal candidate will assist with the oversight and supervision of all invoicing functions, ensuring invoices are processed on time, accurately, and in compliance with company regulations.

SUPERVISORY RESPONSIBILITIES:

• May participate in the hiring, training, and oversight of junior staff in the department.
• May oversee the scheduling, assignments, and daily workflow of subordinate staff in the department.
• Provides constructive and timely performance evaluations.

DUTIES/RESPONSIBILITIES:

• Coordinates with QuickBooks to maintain accounting software system; recommends updates to enhance the accounting software.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Creates reports regarding the current status of customer accounts as requested.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Generates monthly billing statements based on the general ledger.
• Implements, maintains, and reviews invoice processing and accounting systems to ensure timely and accurate processing of invoice transactions for services rendered.
• Maintains knowledge of acceptable accounting practices and procedures.
• Maintains the general ledger.
• Performs general cost accounting and other related duties for the organization.
• Prepares and maintains accurate records and reports of invoice transactions.
• Prepares monthly balance sheets, income statements, and profit and loss statements.
• Prepares periodic (monthly) balance sheets, income statements, and profit and loss statements.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
• Relays changes of information to appropriate employees.
• Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Performs other duties as assigned.

REQUIRED SKILLS/ABILITIES:

• Ability to anticipate work needs and interact professionally with customers.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Extensive knowledge of general financial accounting and cost accounting.
• Highly proficient with accounting software (QuickBooks).
• Proficient in Microsoft Office Suite or similar software.
• Strong analytical and problem-solving skills.
• Understanding of and the ability to adhere to generally accepted accounting principles.

EDUCATION AND EXPERIENCE

• Degree in Accounting, Business Administration, Human Resources, or related field preferred (not required).
• At least one to three years of related experience required.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

COMPENSATION:

• Pay for this position will be commensurate with experience.

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