Accounting Clerk (Temporary) Construction

Performs accounting functions within the organization's established policies. Verifies records of amounts due and makes sure invoices are paid according to terms and discounts taken. Processes, verifies and assigns expense codes to invoices. Supplies regular or written reports. Suggests improvements in processes to increase the effectiveness of the unit.

Specific Responsibilities

1. Timely follows up and processes pending invoices in PVault.

2. Maintains an accurate Open Payables file to match open payables report and keeps invoices accurately filed

3. Maintain and processes all credit card/cell phone payments

4. Reviews / Make changes to invoice register edit list for Invoices for manager's review

5. Selects vendor payments per cash flow instructions provided, void checks, and provide the Positive Pay Reports on a weekly basis at minimum

6. Effectively maintains communication with all pertinent vendors and material suppliers as to the status of payment

7. Effectively maintains communication with all job sites/departments and facilitates resolution of potential problems

8. Prepares all invoices to ensure an accurate and timely close-out by the 10th of the month

9. Reconciles vendor statements

10. Timely requesting Sworn Statements Affidavit(s) as needed per Project Accountant request

11. Update Certificate of Insurance (COI) in Sage 300 and file in PVault

12. Payroll processing on a weekly basis

13. Assist HR with data entry, record keeping, and other duties as needed

14. Performs additional duties upon request. Following our company's guidelines and billing procedures

15. Answer the phone and mail distribution

SKILLS/KNOWLEDGE

Shows high level of organization skills creating an organized, clean, and professional office environment.

Preferred knowledge of Sage 300 accounting and PVault Software

Shows proficiency with Microsoft Office Suite, including Word, Excel, Outlook

QUALIFICATIONS / EXPERIENCE

Preferred one (1) year of experience in accounting, HR, or office administration.

Job Types: Full-time, Temporary

Pay: $20.00 - $30.00 per hour

Schedule:

• Monday to Friday

Application Question(s):

• Will you be willing to go through a background check?
• Will you be willing to take a drug test ?
• Have you previously been employed by MCM, StrongCore Group, or any of its subsidiaries?
• Are you legally authorized to work in the United States?
• Will you now or in the future require sponsorship for employment visa status (e.g., E-3, H-1B, O-1, TN, etc. visa status)?
• Have you ever been convicted of a crime (including misdemeanor, felony, or criminal negligence)?
• Have you ever pled no contest, nolo contendere, or had adjudication withheld on any charge (including misdemeanor, felony, or criminal negligence)?
• Do you have any pending criminal charges (including misdemeanor, felony, or criminal negligence)?
• Have you been placed in a pre-trial diversion program, pre-trial intervention program, or prosecution deferred program?

Experience:

• Sage: 1 year (Preferred)
• Construction Accounting: 1 year (Preferred)
• CMiC: 1 year (Preferred)
• Accounting: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person