Fiscal Grant Analyst

***Internal Applicants: This unrepresented, exempt position is a salary grade SL2 ***
This professional, junior-level Fiscal Grant Analyst position supports a variety of accounting, administrative, and analytical work in the preparation and ongoing maintenance of required records and reports related to grant funding for Social Services programs and services. Position directly supports the Senior Fiscal Grant Analyst, and assists Department staff with various administrative duties as assigned.
JOB SUMMARY
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Essential duties and responsibilities may include, but are not limited to, the following:ESSENTIAL JOB FUNCTIONS
Produces required monthly department reports and substantiating documentation for all units of services provided by grant requirement and maintains such documentation in accordance with required policies and procedures.
Assists with the compilation and submission of the annual Unit Cost Methodology (UCM).
Operates computer-based client record keeping system (CIRTS and SerV Tracker) to maintain client records, as required by department and other governmental or funding agencies. Assures accurate recording of client information.
Assists with all necessary reporting for Emergency Home Energy Assistance program. Supports program by evaluating client needs, providing case coordination with the utility company, and the processing of requests for payment.
Assists in the supervision for MASH program and performs all required reporting for this program. Supervises the evaluation of clients' needs; approvals; and coordination of cases with the utility company; and processes requests for payment.
Performs bookkeeping duties, including but not limited to, recording deposits and withdrawals, maintaining accounts, receipting activity fees, and making deposits.
Provides required monthly reporting and documentation for outside agencies.
Receives and responds appropriately to client inquiries, requests for assistance, and complaints; elevates issues appropriately.
Maintains department's statistical spreadsheets; analyzes data and assembles maintenance reports and correspondence.
Operates a vehicle and a variety of office equipment, such as a computer, printer, audio-visual equipment, calculator, copier, telephone, etc.
Performs general clerical work as required and assists with special projects as assigned.
Interacts and communicates with various groups and individuals, such as the immediate supervisor, other City department heads and personnel, volunteers, other agencies/businesses, community organizations, and the public.
Performs related duties and responsibilities as required and completes mandatory security trainings from funder.MINIMUM REQUIREMENTS TO PERFORM WORK
Bachelor's degree from an accredited college or university in Accounting or Finance.
Minimum of two (2) years of experience in accounting, financial analysis, or grant funding.
Proficiency in Microsoft Excel, Word, and PowerPoint.
Possess and maintain an active Florida driver's license.
Completion of First Aid and CPR training.
Employee may be subject to annual Level II background screening and health physical.
KNOWLEDGE, SKILLS & ABILITIES
Ability to communicate effectively in oral and written form.
Ability to adapt to an evolving and continually improving environment.
Ability to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; and notifying the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time.
Ability to demonstrate a polite, helpful and courteous manner when engaged in any activity with the general public.
within the specified parameters.
Ability to demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the general public and colleagues.
It is the responsibility of the candidate to maintain their licenses and/or certifications as a job requirement.
Emergency Management Responsibilities
Note: During emergency conditions, all City of Miramar employees are automatically considered emergency service workers. City of Miramar employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. Employment Type: Administrative