Financial Specialist I (Job 2647)

JOB TITLE:
Financial Specialist I

JOB #:
2647

DIVISION:
Administrative Services

HIRING SALARY:
$42,881.00 ($20.62 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:
The Administrative Office of the Courts (AOC) is seeking a Financial Specialist I to join our Finance team. This position performs a variety of complex financial and accounting responsibilities essential to the day-to-day operations of the AOC, routine monitoring for compliance with established policies and procedures, provide accounting, and at times, administrative support to Financial Office managers, and technical assistance to internal and external customers, stakeholders, including auditors.

Essential functions include:

• Prepare, review, verify, and process accounting transactions utilizing the internal accounting system (New World) and the statewide accounting system (AFIS). Accounting transactions include, but are not limited to, purchase requisitions, claims, vouchers, journal entries, revenue/expense transfers, revenue deposits, and program disbursements.
• Prepare deposits and cash receipts logs for checks received through mail.
• Prepare various monthly billing and conduct revenue collections and posting.
• Prepare cash receipts logs for checks received through mail or inner office.
• Collect and prepare revenue and expenditure forecast data in preparation of monthly cash flow reports and lease schedules. Run budget reports for assigned funds.
• Monitor for compliance with established policies, procedures, and rules. Responsible for maintaining finance policy and procedures current through regularly scheduled reviews.
• Monitor for capital expenditures, conduct asset inventories and reconcile to fixed asset schedules as requested. Responsible for asset inventory of the Finance Office - recording and tracking capital assets and maintaining the required reports.
• Perform monthly cost pool clearing allocations reconciling to general ledger and prepare journal entry transfers between funds.
• Provide administrative and technical support to Administrative Services Director, CFO and Finance management and budget staff. Regularly communicate with AOC personnel, responding to inquiries and resolving problem areas promptly.
• Responsible for audit-proof organization and management of files and documents, such as, journals, bank statements, invoices, purchase requisitions, vouchers, travel reimbursement receipts, contracts and agreements.
• Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Communicate with Court departments to determine changing needs and problems.
• Develop PowerPoint presentations as requested. Prepare graphic art materials including report covers, newsletters, charts and graphs to illustrate statistical data, training materials and handouts, and overhead transparencies.
• Maintains and provides monthly status reports and weekly updates on status of projects and/or performance indicators.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:
This position requires a Bachelor's degree preferably in Business, Accounting, or Finance or training and experience equivalent to a Bachelor's degree demonstrating the necessary job skills and proficiency is required. In addition, this position requires knowledge of finance and budget administration, accounting principles and practices; ability to use automated spreadsheets and other fiscal record keeping systems; ability to comprehend, interpret and apply financial and operational policies; ability to review financial reports for errors in format and content; knowledge of business math, including fractions, decimals, percentages, and ratios; and ability to perform detailed numerical work with speed and accuracy while meeting critical deadlines. Also, this position requires the ability to organize and prioritize a high volume of work in order to meet recurring deadlines and the ability to establish and maintain effective working relationships with those contacted in the course of the work.

Preference will be given to individuals who demonstrate experience in the governmental sector specifically relating to the finance and accounting arena.

Travel level: none.

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-Exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer