Financial Assistant, Temp

Financial Assistant, Temp

Temporary

SA20124

Part-Time 0-19 Hours Weekly

Non-Exempt

$19.00 - $20.00

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Reporting to the Assistant Director of Administrative Operations, the Financial Assistant provides support by ensuring timely payments to employees, students, and vendors. This position requires basic knowledge and understanding of accounting principles.

Process Financial Needs in Accordance with Fiscal Policy

• Create payment requests within PeopleSoft. Compile all necessary documentation.
• Work with the supplier team to create and update supplier profiles for students, vendors, and others receiving payment from Chapman University.
• Draft Independent Contractor Agreements and see them through to full execution.
• Work with the Purchasing Department to place orders and enter purchase requisitions. Monitor approval status for purchase orders, delivery of orders, and submit purchase receipts to Accounts Payable for payment.
• Create expense reports, travel requests, cash advances, PCard reconciliations, etc. within Concur.
• Deposit checks received for Fowler School of Law.
• Draft invoices to outside parties.
• Generate various financial and budget reports to assist in determining budget variances and financial discrepancies.
• Monitor and reconcile routing accounts payable and receivable lines.
• Monitor status of payments, receivables, purchase requisitions/orders, expense reports, and other similar items.
• Advise supervisor of budget blocks and transfers needed.

• Serve as primary liaison to students and staff on matters relating to reimbursements, purchases, and other fiscal questions.
• Initiate and/or review requests for payments to ensure accuracy, proper authorizations, and compliance with fiscal policies.

• Assist the Assistant Director of Administrative Operations and other staff with various projects and other duties as assigned.

• Associate or undergraduate degree in a similar and/or related field.
• Minimum of 1 year of experience in providing basic accounting support, including monitoring charges and reconciling expenses.
• Working knowledge of accounting principles.
• Basic comprehension of reading and drafting contracts.
• Strong background in Microsoft programs, particularly Excel and Outlook.
• Excellent attention to detail and accuracy of figures with strong arithmetic skills.
• Effective communication skills. Ability to maintain confidentiality.
• Able to work collaboratively with the law school team as well as other university departments to process financial needs in a timely manner in accordance with university fiscal policy.
• Able to balance competing deadlines and priorities.

• Possess working knowledge of financial software used by the university such as PeopleSoft, Concur, and Panther Analytics.
• Familiarity with Chapman University policies and procedures.

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

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