Address
Form of workLocation : Fort Walton Beach / Destin, FL
Job Type: Full-Time
Job Number: 24-023
Department: Tourist Development
Opening Date: 01/24/2024
Closing Date: 3/6/2024 11:59 PM Central
GENERAL STATEMENT OF JOB
Provides accounting and financial reporting and analysis work related to the Tourist Development Department.
EXAMPLES OF WORK
• Performs accounting duties for the department, i.e., convention center client billing, industry marketing partner billing, department invoice payment processing, and revenue and expenditure reconciliations.
• Totals cash, check, and credit card receipts from billings, prepares deposit slips, and verifies accuracy of revenue postings. Manages billings and payments in event management and customer relationship software systems.
• Maintains contact with finance department, vendors, industry partners and event organizations to arrange for payment and receipt of funds as required.
• Performs timesheet reconciliation and payroll entry for department staff.
• Reviews and approves credit card reports and travel documentation for department staff.
• Reconciles vendor invoices to contract terms and verifies all requisite documentation has been received prior to submitting for payment.
• Prepares and processes financial audits, financial statements and claims related to department activities.
• Analyzes and compiles data for assimilation into reports. Prepares financial reports and provides analysis of financial status of the department in accordance with Generally Accepted Accounting Principles.
• Assists supervisor with statistical and financial analysis, research, data compilation, and report preparation for internal and external dissemination.
• Assists supervisor with developing procurement solicitation specifications and subsequent contract documents, to include monitoring and managing all department contracts.
• Assists supervisor in departmental budget analysis, monitoring, development, and reporting.
• Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Education, Training, and Experience: Bachelor's Degree in Accounting, Finance, Business Administration or closely related field; supplemented by minimum of two (2) years progressively responsible accounting or finance experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills and abilities. Experience with automated accounting programs and Microsoft Office software is preferred. Experience in a governmental organization, destination marketing organization, or convention center is preferred.
Licenses and/or Certifications: Requires a valid driver license
OTHER REQUIREMENTS
Physical Requirements: Must be able to operate a variety of office equipment and other related machines. Must be able to exert 10 to 20 pounds of force occasionally, and or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Physical demands are essentially those of sedentary work.
Language Ability: Requires ability to read a variety of technical data, policy and procedure manuals, codes, professional journals, etc. in moderately complex terminology. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction, and punctuation. Requires the ability to communicate effectively in standard English. Requires the ability to communicate with a broad array of individuals from various professional backgrounds. Must be able to communicate effectively in standard English, and to articulate information to others.
Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.
Numerical Aptitude: Must be able to add, subtract, multiply, and divide; calculate decimals and percentages; compute discount, profit and loss, ratio and proportion, interpret graphs.
Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads, or public contact. Avoids violent behavior and any other type of behavior that could threaten the safety of other employees or the public.
01
Please indicate which best describes your highest level of completed education.
- No formal education completed, but I have relevant experience
- High School Diploma or GED
- Associates Degree
- Bachelors Degree
- Masters Degree or above
- None of the above
02
If you stated completion of a degree in the previous question, please state your major (if not, please enter "N/A") in the space provided.
03
Please indicate the number of years of progressively responsible experience you have in accounting or finance.
- None
- Less than 2 years
- At least 2 years but less than 4 years
- At least 4 years but less than 6 years
- At least 6 years but less than 8 years
- At least 8 years but less than 10 years
- 10 years or more
04
Please describe your progressively responsible accounting or finance experience, including specific responsibilities and demonstrated successes (if none, please enter "N/A") in the space provided.
05
Please indicate the number of years of progressively responsible experience you have in accounting or finance in a state, county or municipal government, destination-marketing organization, or convention center.
- None
- Less than 2 years
- At least 2 years but less than 4 years
- At least 4 years but less than 6 years
- At least 6 years but less than 8 years
- At least 8 years but less than 10 years
- 10 years or more
06
Please list the name of the organization, your job title, and tenure (if none, please enter "N/A") in the space provided.
07
Do you have any experience reconciling invoicing for accounts payable?
- Yes
- No
08
Please describe your experience reconciling invoicing for accounts payable (if none, please enter "N/A") in the space provided.
09
Do you have any experience performing accounting functions related to reconciling budget-to-actuals?
- Yes
- No
10
Please describe your experience performing accounting functions related to reconciling budget-to-actuals (if none, please enter "N/A") in the space provided.
11
Do you have any procurement experience, e.g. drafting solicitations, reviewing responses, and managing contracts?
- Yes
- No
12
Please describe your procurement experience, e.g. drafting solicitations, reviewing responses, and managing contracts (if none, please enter "N/A") in the space provided.
13
Do you have any experience performing financial or statistical analysis?
- Yes
- No
14
Please describe your experience performing financial or statistical analysis (if none, please enter "N/A") in the space provided.
15
Do you have any experience preparing financial reports for internal or external dissemination?
- Yes
- No
16
Please describe your experience preparing financial reports for internal or external dissemination (if none, please enter "N/A") in the space provided.
17
Please mark all the programs below which you have used related to accounting or finance responsibilities.
- Sunguard Pentamation
- Cognos
- Ungerboeck Software/EBMS
- OnBase
- Other
- None
18
If you selected "Ungerboeck Software/EBMS" in in the previous question, please describe in detail your experience (if you did not select "Ungerboeck Software/EBMS", please enter "N/A") in the space provided.
19
If you selected "Other" in Question #17, please list the accounting or finance software program(s) and describe in detail your experience (if you did not select "Other", please enter "N/A") in the space provided.
20
Do you possess a valid driver license?
- Yes
- No
21
Have you had more than one at-fault accident within the past 12 months?
- Yes
- No
22
Have you had 2 or more at-fault accidents within the past 3 years?
- Yes
- No
23
Have you had 3 or more moving violations within the past 3 years?
- Yes
- No
24
Have you had a DUI or Reckless Driving offense within the past 3 years?
- Yes
- No
Required Question
