Finance Specialist

Position Type:
Support Staff/Finance Specialist
Date Posted:
3/8/2024
Location:
District Office
Job Summary
Under limited supervision, performs accounting, payroll, treasury, secretarial and administrative duties requiring the exercise of independent judgement.
Essential Job Functions

Reconciles financial cash accounts and monthly to bank statements.

Receipt, deposit and enter miscellaneous income.

Assist and back-up payroll.

Assist and back-up accounts payable.

Deposit and post funds for accounts payable and payroll for claims.

Coordinates with school bookkeepers for pupil activity deposits.

Coordinates with food service for food service deposits.

Receives and responds to inquiries, concerns and complaints in areas of responsibility.

Assists subordinate staff with duties as necessary.

Compare purchase orders to invoices for Accounts Payable.

Deposit funds or make arrangements for the deposit of funds in the accounts payable bank account.

Deposit funds or make arrangement for the deposit of funds in the payroll bank account.

Assist Comptroller in claiming funds from County Treasurer for accounts payable disbursements.

Assists Controller in claiming funds from County Treasurer for payroll disbursements.

Primary backup for Payroll Clerk and Accounts Payable Clerk.

Reviews and maintains Fixed Assets Reports.

Assists Chief Finance Officer with pulling information for audit.

Attends trainings, seminars and conferences, etc., as required to maintain and enhance job knowledge and skills.

Complete credit card statements from cardholders for Accounts Payable.

Files documents for Accounts Payable, Deposits, Journal Entries, Budget Journal Entries, Transfeers and any additional filing.

Performs routine administrative / office tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc.

Performs other related duties as assigned or requested by the Director of Finance and Superintendent of Schools.

Education and Experience:

Requires Associate's degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in accounting or a closely related field, supplemented by one to two years of technical accounting or bookkeeping experience.

Must possess a valid state driver's license.

Knowledge:

Has thorough knowledge of the methods, procedures and policies of the Financial Services Division as they pertain to the performance of duties of the Fiscal Services Specialist.

Has knowledge of the functions and interrelationships of the District and other governmental agencies.

Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.

Has good understanding of the principles of accounting, and the standards, regulations and laws relating to financial and fixed asset accounting.

Has the ability to plan, organize and prioritize daily assignments and work activities.

Has knowledge of proper English usage, punctuation, spelling and grammar.

Has knowledge of modern office practices and technology; has skill in the use of computers for word and data processing and records management.

Has thorough knowledge of the terminology used within the department.

Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation.

Knows how to react calmly and quickly in emergency situations.

Skills/Effort:

Is skilled in accounting/financial mathematics.

Is capable of producing quality work which requires constant attention to detail.

Has the ability to offer assistance to co-workers and employees of other departments as required.

Is able to take the initiative to complete the duties of the position without the need of direct supervision.

Has good organizational, technical and human relations skills.

Has the ability to learn and utilize new skills and information to improve job performance and efficiency.

Is able to read and interpret complex materials pertaining to the responsibilities of the job.

Is able to assemble and analyze information and make written reports and records in a concise, clear and effective manner.

Has good knowledge of fiscal services, accounts payable and payroll procedures.

Strong organizational skills.

Ability to plan, organize and prioritize daily activities.

Ability to operate general office equipment in the performance of daily activities.

Ability to respond to any situation related to the responsibilities of the job.

Working Conditions:
Office environment with little exposure to environmental conditions. Physical demands are restricted to general office activities requiring movement/lifting items weighing up to twenty-five pounds. Requires ability to work under a degree of stress related to duties that require meeting tight deadlines, considerable attention detail.
Disclaimer Statement
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required. The administration has the exclusion right to alter this job description at any time without notice.