Address
Form of workPosition Details
Position Information
Recruitment/Posting Title
Facilities Office Assistant
Posting Number
24TM0014
Department
Engn - Computing Services
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Facilities Office Assistant for the School of Engineering. This position will be reporting to the School of Engineering Sr. Manager, Facilities & Quality Assurance.
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Leads the shipping and receiving operations on the loading docks for all incoming and outgoing parcels and equipment.
- Receives and processes paperwork.
- Maintains ticketing system for Facilities Office.
- Assists with inventory of all lab equipment within the School of Engineering labs.
- Acts as a liaison with vendors, contractors, and transport services for equipment and materials orders for academic and research activity.
- Preparer for procurement activities for Facilities and ECS.
Position Status
Full Time
Hours Per Week
40
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA
Nonexempt
Position Salary
40,000-45,000
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Salaried 12 Month
Qualifications
Minimum Education and Experience
- High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, or related experience depending on the duties to be performed.
- An equivalent combination of education and/or experience may be substituted for the experience requirement.
Certifications/Licenses
Preferred Qualifications
- A Bachelor’s degree in a related field.
Required Knowledge, Skills, and Abilities
- Must be able to utilize Marketplace systems for purchasing processing.
- Prioritize work, resolve routine conflicts and issues, and assist with special projects as assigned.
- Ability to follow established work schedule and procedures.
- Ability to learn new skills and assume new responsibilities.
- Ability to work cooperatively in a team environment.
Equipment Utilized
- Hand trucks, pallet jacks, Pitney Bowes Software, Poster Printer.
Physical Demands and Work Environment
- Must be able to lift 40lbs.
- Must be able to work in extreme temperatures.
Special Conditions
Posting Details
Posting Open Date
01/18/2024
Posting Close Date
02/17/2024
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Busch (RU-New Brunswick)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
