Facilities Coordinator

Facilities Coordinator needed at a top global law firm in the NY office.

At least 2 years of administrative, operations or facilities support experience required

Support, coordinate and/or perform a variety of tasks and functions related to the office facilities and daily operations of an office;

Provide administrative support to the Business Operations department, including inventory tracking, expense and invoice processing, and other duties as assigned;

Coordinate office moves, furniture relocations, clean-up efforts, painting, and general maintenance of office space; coordinate with building janitorial, security and engineering as necessary;

Administer the databases for the following programs for compliance with deliverables throughout assigned offices: Preparis, ProLease, OfficeSpace Kastle and EMS;

Maintain building's work order database (Angus); distribute work orders, and completed work order and preventive maintenance routines;

Coordinate office maintenance programs, participate in construction projects, purchasing, and vendor management;

Assist other staff members in the implementation and organization of internal moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required;

Maintain office seating assignments and various tracking charts relating to space, personnel, and work orders;

Active member, office emergency response team; Support management with special projects relating to space

planning and facilities operations; Support any department or office-specific programs as assigned; and

Qualifications:

High school diploma (required); Associates degree; Bachelor's degree (preferred);

At least 2 years of administrative, operations or facilities support experience (required);

At least 2 year of experience in a corporate or professional services environment (required); and

Exceptional verbal and written communication skills.

Proficiencies:

Advanced proficiency in rules of English grammar, spelling and punctuation;

Ability to organize work and self-manage tasks, coordinate the activities of others with appropriate oversight;

Fundamental to Advanced proficiency in MS Word, and document editing/comparison applications;

Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;

Advanced proficiency in utilization of building systems and applications;

Advanced proficiency in utilization of firm security system including data entry, reporting, maintenance, management, vendor communications and audits;

Fundamental proficiency in MS Excel and spreadsheet/database applications;

Fundamental proficiency in MS PowerPoint and presentation applications; and

Advanced proficiency in the operation of office equipment, such as copiers, scanners, etc.