The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas.
- Coordinate event logistics (Set-up/breakdown and clean-up of conference space). Including liftingtables and equipment for set-up.
- Manage office supplies and office inventory.
- Maintain the office space, conference rooms and staff areas, including all machines and event equipment.
- Act as a first responder for basic maintenance emergencies and perform basic repairs as needed.
- Act as point person/liaison with building engineers, maintenance contractors, and construction contractors, ensuring walkways are clear and emergency signs are visible
- Monitors contractors to ensure quality standards are met for the work performed and in compliance with contract.
- Coordinate, keep record of and implement a comprehensive preventative maintenance program to include ice makers, refrigerators, disposers, supplemental HVAC units, fire extinguishers, maintenance painting, etc.
- Inspection and scanning of all incoming mail packages, communicating with global security team, and distribute mail in the office accordingly.
- Successful implementation of event and catering logistics for Forum meetings and regional events.
- Efficient event setup and breakdowns, as well as management and coordination of event equipment.
- Meticulous cleaning, maintenance, and operational upkeep of delicate machinery and all associated equipment.
- Consistent positive attitude and demeanor while executing all responsibilities.
- Works autonomously and takes proactive steps to accomplish tasks effectively.
- Communication Proficiency - Oral and written.
- Complete administrative tasks correctly and on time; support organization goals and values.
- Adapt strategy to changing conditions. Includes appropriate people in decision-making process.
- Ability to troubleshoot issues, define problems, collect data, establish facts, and draw valid conclusions.
- 3+ years of relevant work experience, events and operations support related experience a plus.
- Strong organizational skills and a self-starter.
- Proficiency in proactive problem-solving, with a demonstrated ability to anticipate challenges and implement effective solutions.
- A welcoming and supportive demeanor, with a natural inclination to assist others; along with maintaining a professional appearance during high level events in the NY office.
- Proficiency in taking measurements using both U.S. customary and metric systems as well as general repair skills.
- Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint).
- Proven capability to apply sound judgment.
- Keep detailed and comprehensive files and records relating to maintenance issues including maintenance and repair logs for all kitchen appliances and supplemental HVAC units.
- Walk repair vendors through areas, ensure walkways are clear and emergency signs are visible.
- Ability to lift more than 25-50 pounds.