Export Coordinator

Purpose of Role:
Export Coordinators play a key role in the success of Ravago International's operational strategy of achieving a competitive advantage in the market based on service differentiation.
The Export Coordinator is responsible for the sales orders and their associated shipments from beginning to end by planning and executing export activities as well as monitoring the activities performed by the ancillary teams to ensure Export shipments are successful and meet their deadlines.
Export Coordinators specialize in US Export requirements such as Incoterms, Trade Agreements, Documentation and Certifications required by multiple destination countries and also need a high comprehension of the Logistics processes and supply chain.
They are responsible to analyze and strategically coordinate each shipment to optimize costs as well as working with internal and external customers providing the agility, flexibility and necessary expertise to minimize transportation, warehousing and other costs affecting the shipment.
Key Areas of Accountability:
The Export Coordinatoris the direct point of contact for their assigned external customers and/or Overseas Regional Sales Offices.
Primary responsibilities include:

• Processes our customers' purchase orders, oversees regional offices' sales orders and all related requests such as: obtaining price and credit approvals and securing product allocation
• Review order details and ensure they are in compliance with US Customs and Border Protection regulations and company policies and procedures, such as: road weights restrictions at destination, documentation required, Trade Agreements, Power of Attorneys, validate HS codes and Product Description, provides all the necessary information for routed transactions, validate the FOB value.

• Ensures that all transactions meet acceptable profit requirements and shipment deadlines and audits orders for accuracy prior to releasing.
• Monitors and maintain all customer specific information and requirements within operating system.

• Coordinates country required pre-shipment inspections as needed with the different Customs agencies involved and completes forms accordingly.

• Communicates with Freight Forwarders to coordinate Air shipments with different carriers from beginning to end and provides all necessary manual documentation required to import the cargo at destination.
• They closely monitor shipments to High Risk countries and ensure the necessary guidelines are being followed to comply with Customs Regulations to avoid possible fines and sanctions.
• Responsible to monitor order progression across multiple departments within Ravago International by utilizing the company systems and reports to accurately monitor their orders.

• Follows set guidelines in submitting accurate and complete requests/paperwork to other departments by appropriate deadlines, actively working with freight forwarder on scheduling and tracking the status of orders.

• Effectively communicates order status to external customers and overseas regional offices, including vessel delays, roll overs, split shipments, backorder information and future, documentation status order confirmations.
• Monitors and enforces existing orders per the terms of the agreement between Ravago International Companies and their customers.
• Responsible for ensure all Intercompany Transactions meet the required "markup policy" by following the guidelines provided by our Accounting Team, this requires additional manual calculation outside the system and submitting a "Price Adjustment" form to the company's CFO for approval.
• Assists in all proactive duties aimed at successfully executing rush orders to help stimulate soft sales and achieve committed sales volume targets while maintaining and improving customer's satisfaction.
• Invoice Sales Orders and provide complete documentation and certification package to regional Sales offices for distribution to final customers prior to cargo arrival to enable the nationalization of material at foreign destination avoiding any delays to prevent extra costs. Documents package includes Commercial Invoice, Packing List, Certificate of Analysis, Copy of Bill of Lading, Certificate of Origin and Free Trade Agreement documents as applicable based on destination.
• Actively problem solves by seeking better alternatives for performing assigned tasks by making rational assessments of options and reaching logical and accurate conclusions from available information.
• Contributes to the groups success by assisting with coverage during absences
• Stays up-to-date on developments related to the company, profession, resources, and technology

• All other duties as assigned

Skills - Knowledge and Education

• A three-year college degree and/or education or experience equivalent to be determined by management.
• Freight forwarder experience preferred.

• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office: specifically Outlook, Word, and Excel with the aptitude to quickly learn and understand additional applications
• Willingness to adapt in an evolving environment
• Ability to maintain high level of organization and prioritization
• Strong analytical skills
• Innate sense of urgency that provides proactive and consistent work
• Bachelor's degree or equivalent work experience required
• Proven ability to work well within a team and promote strong working relationships meanwhile maintaining professional attitude and positive outlook
• Capacity to produce a large quantity of error free work in a timely fashion
• Experience in trading, resale, distribution and supply chain preferred

• Fluent in Spanish.

Special Role Requirements

• Understanding of Export process
• Familiarity with international documentation (Commercial Invoice, Packing List, Certificate of Origin) helpful.
• Experience working effectively with transport service providers.
• Strong planning, analytical and mathematical skills
• Understanding of International Commercial Terms (INCOTERMS)
• Must possess excellent interpersonal and problem solving skills
• Good at multitasking
• Proactive Approach and Accountability
• Work well under pressure
• Adaptable / Flexible
• Able to efficiently work under minimal supervision

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NOTICE TO APPLICANTS:
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.