Address
Form of work
SalaryExecutive Assistant
Overview: The Executive Assistant will work closely and effectively with the CEO of the Company to keep him well informed of upcoming commitments and responsibilities by managing his personal and work-related calendars. This position will also be responsible for Receptionist duties for the Company
Examples of Duties/Essential Functions:
- Manage agendas and calendars for President/CEO of the Company
- Cross check and work through scheduling conflicts. Company is fast moving and calendars change rapidly
- Relay important, time sensitive messages to internal and external clients
- Answer incoming calls and direct accordingly
- Prioritize and follow up on incoming issues and concerns addressed to the CEO
- Coordinate travel arrangements including itineraries
- Proactively anticipate the needs of the President/CEO
- Prepare and send email correspondence according to the needs of the President/CEO
- Provides a bridge for smooth communication between President/CEO and internal departments
- Run personal errands when needed
- Other duties as assigned
Successful candidates must meet the following requirements:
High School Diploma or equivalent. Bachelor’s Degree strongly preferred
1-3 years’ experience managing Executive level calendars and general office management
Proficient in variety of software programs. Knowledge of Google Suites a plus. Must know MAC products
High ability to work under limited supervision
Ability to thrive in a fast-paced environment
Strong written/verbal communication skills
Solid interpersonal skills with the ability to develop and maintain effective working relationships both internal and external to the organization
Effective at managing multiple priorities under tight deadlines, ability to deliver solid and consistent results
Flexible schedule and willing to go beyond normal work hours when needed
Must be able to travel occasionally to attend industry trade shows or other events
