Address
Form of work
SalaryGeneral Information
Work hours: 35 hours per week, 8 am to 4 pm or 9 am to 5 pm; lunch period: 1 hour unpaid (12 pm and 2 pm)
Location with zip code: 36 West State Street Trenton NJ 08625
Work from Office or Remote: Remote
Desired skills
- Legal and/or compliance background
- Prior experience with CRM software, especially Microsoft Dynamics 365, is desirable but is not mandatory
Duties/Responsibilities
- Data Entry
- Maintain contact lists
- Book travel arrangements
- Handles confidential information
- Provide general support to visitors
- Organize and schedule appointments
- Arrange/setup conference/video calls
- Submit and reconcile expense reports
- Performs other duties and special projects
- Answer and direct phone calls/email as directed
- Develop PowerPoint presentation when requested
- Update and maintain office policies and procedures
- Assist in the preparation of regularly scheduled reports
- Act as the point of contact for internal and external clients
- Order office supplies and research new deals and suppliers
- Plan meetings and take detailedminutes, track attendees
- Develop and maintain a filing system (electronic / physical)
- Write and distribute emails, correspondence memos, letters, and forms
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Coordinate project/departmental workflow ensuring deadlines are met including tracking, recording process, and running reports
- Promotes teamwork and communication to encourage an interactive, cooperative, collaborative, and customer-focused work environment among division, EDA staff, and external customers assigned
Benefits
- 401(k) matching
- Dental insurance
- Referral program
- Vision insurance
- Continuing education reimbursement
Requirements
- US Citizen
Knowledge, skills, education, and/or experience
- Must be a fast and accurate typist and competent in all basic computer skills, such as Microsoft Office and web searches
- Must be competent in basic math and accounting skills and able to review historic financial data for completeness and legitimacy
- Must be able to communicate collegially and professionally with both teammates and with small business owners statewide, via e-mail, phone, and videoconference
