Executive Secretary

Responsibilities:
ABOUT THE ROLE:

• Knowledge, skills, education, and/or experience:
• Must be a fast and accurate typist and competent in all basic computer skills, such as Microsoft Office and web searches
• Must be competent in basic math and accounting skills and able to review historic financial data for completeness and legitimacy
• Must be able to communicate collegially and professionally with both teammates and with small business owners statewide, via e-mail, phone, and videoconference

Desired skills:

• Legal and/or compliance background
• Prior experience with CRM software, especially Microsoft Dynamics 365, is desirable but is not mandatory

Duties/Responsibilities:

• Coordinateproject/departmental workflow ensuring deadlines are met including tracking,recording process and running reports
• Answer and direct phone calls/email asdirected
• Organize and schedule appointments
• Plan meetings and take detailedminutes, track attendees
• Data Entry
• Arrange/setup conference/video calls
• Write and distribute email,correspondence memos, letters and forms
• Develop power point presentation whenrequested
• Assist in the preparation of regularlyscheduled reports
• Develop and maintain a filing system(electronic/physical)
• Update and maintain office policies andprocedures
• Order office supplies and research newdeals and suppliers
• Maintain contact lists
• Booktravel arrangements
• Submit and reconcile expense reports
• Handles confidential information
• Provide general support to visitors
• Act as the point of contact forinternal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Promotes teamwork and communication to encourage an interactive, cooperative, collaborative, and customer focused work environment among division, EDA staff, and external customers assigned..
• •Performs other duties and special projects

Job Type: Contract

Pay: $20.00 - $25.00 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday

Ability to Relocate:

• Trenton, NJ 08625: Relocate before starting work (Required)

Work Location: In person