Executive Personal Assistant

Spine Medicine and Surgery is a leading medical practice dedicated to providing exceptional healthcare services. Our founder, a renowned surgeon, is seeking a highly organized and sharp Executive Personal Assistant to manage various personal and business tasks. The ideal candidate will be proactive, detail-oriented, and able to navigate a fast-paced environment with efficiency.

Position Overview: As the Executive Personal Assistant to the physician owner of our practice, you will play a pivotal role in ensuring the smooth operation of both professional and personal aspects of their life. This position requires a high level of confidentiality, exceptional organizational skills, and the ability to anticipate and address the needs of a busy surgeon.

Responsibilities:

• Manage the physician's business and personal calendar, coordinating appointments, meetings, and events.
• Arrange travel logistics, including booking flights, accommodations, and ground transportation for both business and personal trips.
• Screen and prioritize emails and phone calls, ensuring efficient communication and timely responses.
• Handle personal tasks such as dry cleaning, mail pickup, and other errands as needed.
• Maintain confidentiality in all matters and adhere to a strict nondisclosure agreement.
• Assist with additional tasks and projects as assigned by the physician.

Qualifications:

• Proven experience as an Executive Personal Assistant or similar role.
• Exceptional organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in time management and the ability to prioritize tasks effectively.
• Discretion and the ability to handle sensitive information with confidentiality.
• High level of flexibility to accommodate a dynamic schedule.
• Valid driver's license and a clean driving record.

Additional Requirements:

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with travel and calendar management tools.
• Professionalism: Impeccable professional appearance and demeanor, reflecting the high standards of the medical practice.
• Problem-solving: Ability to think on your feet, address unexpected challenges, and find effective solutions.
• Availability: Willingness to work outside of standard business hours when necessary and be on-call for urgent matters.
• Team Collaboration: Ability to collaborate with other administrative staff and healthcare professionals to ensure seamless coordination

Spine Medicine and Surgery is an equal opportunity employer and values diversity in the workplace.

Job Type: Full-time

Pay: $19.00 - $27.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person