Executive Personal Assistant

Job Description:

As the Executive Personal Assistant, you'll be the right hand to our Principal, providing both executive and personal support essential to the smooth functioning of our organization. Your role will be pivotal in ensuring the Principal's time is optimized, allowing them to focus on strategic priorities. You'll serve as the primary point of contact for both internal and external stakeholders, representing the Principal with professionalism and discretion.

In addition to managing busy schedules and coordinating appointments, you'll play a crucial role in handling projects of varying complexities from inception to completion. Your meticulous attention to detail will be instrumental in ensuring that deadlines are met and tasks are executed with precision. Furthermore, you'll be responsible for facilitating seamless communication between the Principal and various teams within the organization, fostering collaboration and efficiency.

As the go-to person for all matters related to the Principal, you'll need to demonstrate exceptional organizational skills, adaptability, and the ability to prioritize effectively in a fast-paced environment. Your proactive approach to problem-solving and keen sense of judgment will be invaluable in addressing challenges and navigating through complex situations.

Overall, as the Executive Personal Assistant, you'll provide essential support to the Principal and contribute significantly to our organisation's overall success and productivity. Your dedication and commitment to excellence will be instrumental in driving our mission forward.

Executive Support Responsibilities:

• Be the main point of contact, managing emails and calendars with precision.
• Keep the Principal's schedule on track, organizing tasks and appointments.
• Handle urgent issues, staying in sync with the Principal and staff.
• Manage IT solutions and coordinate updates.
• Liaise with the board and senior management on sensitive matters.
• Take charge of special projects and commitments, including teaching engagements.
• Exercise judgment in various situations and maintain confidentiality.
• Handle expense reports and coordinate reporting across the company.
• Assist with composing correspondence and arranging travel plans.

Personal Assistant Responsibilities:

• Manage medical appointments and personal finances.
• Address family matters promptly.
• Handle personal shopping needs with attention to detail.

Desired Skills and Experience:

• Exceptional organizational skills
• Flexibility
• Multitasking ability
• Proficiency in Outlook and Microsoft office software
• Strong background in office administration
• 5+ years of experience in executive support
• Proactive problem-solving skills
• Strategic thinking ability
• Tech-savviness
• Project management skills
• Commitment to confidentiality
• Global awareness
• Willingness to learn continuously
• Strong team collaboration
• Adaptability
• Event planning experience
• Basic financial acumen
• Emotional intelligence
• Time management skills

Job Type: Full-time

Salary: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Executive Support: 3 years (Required)
• Personal Assistance & office administration: 3 years (Required)

Ability to Relocate:

• New York, NY 10279: Relocate before starting work (Required)

Work Location: In person