Executive Office Administrator - Seattle, Wa

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company is currently seeking an Executive Office Administrator (Level D) to support the Chief Aerospace Office (CASO), Vice President (VP) of Global Aerospace Safety Initiatives located in Seattle, Washington.

The VP of Global Aerospace Safety Initiatives leads the initiatives to strengthen the safety culture within Boeing and across the broader aerospace industry collaborating with airline customers, regulators, academia and other industry stakeholders to develop and implement comprehensive solutions to enhance aerospace safety.

The ideal candidate has experience supporting vice presidents, will be proactive, demonstrate robust attention to detail, and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new concepts, possess a high degree of professionalism, and be unflappable in high-pressure, fast-paced environments. Key to the success in this role will be the ability to support and leverage other CASO Executive Office Administrators (EOA) as well as the network of other EOAs across Boeing, working with them to deconflict priorities and schedules rapidly.

Position Responsibilities:

• Manages vice presidents' calendar and scheduling
• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, provides immediate support and aids in resolution when plans are interrupted, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects, compiles, and monitors data to provide visibility of status for traveler's review and/or signature
• Creates, edits and maintains electronic and written communication
• Assists in tracking and maintaining information relative to department and business operations (maintains and updates organizational charts and distribution lists (DLs), uploads files to the SharePoint, produce, process and store information in a secured location)
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Manages office supply and kitchen supply ordering
• Supports kitchen maintenance, conference room management, food/beverage orders, safety, mail organization etc.

This position is expected to be 100% onsite.  The selected candidate will be required to work onsite at the listed location.

This position must meet export control compliance requirements. To meet export control compliance requirements, a "U.S. Person" as defined by 22 C.F.R. 120.15 is required.  "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee. 

Basic Qualifications (Required Skills/Experience):

• 5+ years of experience coordinating and processing domestic and/or international travel arrangements
• 5+ years of experience providing administrative support to multiple customers such as vice presidents, directors, and managers
• 3+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Lync
• Experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
• Effective written and verbal communication across diverse audiences
• High attention to detail, self-starter, results driven

Preferred Qualifications (Desired Skills/Experience):

• A Bachelor's degree or equivalent
• Experience working with executive level leaders and coordinating across multiple organizations
• Skill and ability to collect, assess, organize, synthesize, and analyze data; summarizer findings and develop conclusions and recommendations
• Strong relationship building skills; ability and flexibility to work with different leadership styles

Typical Education/Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.)

Relocation:
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift Work Statement:

This position is for 1st shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. 

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. 

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations. 

Summary pay range: $68,850 - $93,150