Executive Assistant

Fractal stands as a forward-thinking boutique management and entertainment company based in Los Angeles. We are an equal opportunity employer committed to a diverse and inclusive work environment. We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Job Description

We are seeking an Executive Assistant for our talent management company. As the Executive Assistant to CEO, you will play a crucial role in supporting our team and ensuring the smooth operation of our day-to-day activities. You will be the primary point of contact for internal and external communications, providing administrative assistance, managing schedules, and handling various tasks to facilitate the efficient functioning of our company. This opportunity has the potential to lead to a full-time position with flexible hours and location, ideally in L.A.

Job Title - Executive Assistant

Who will love this job

An excellent communicator – you are skilled at conveying information clearly and tailoring your communication to your audience

A problem-solver – you anticipate and proactively find solutions to problems, at times for issues before they arise

Responsibilities

• Administrative Support: Provide comprehensive administrative support to the executive team, including managing correspondence, handling phone calls, and organizing meetings and appointments.
• Calendar Management: Maintain and coordinate complex calendars for executives, scheduling meetings, appointments, and travel arrangements efficiently and effectively.
• Communication: Serve as a liaison between executives and internal/external stakeholders, responding to inquiries, drafting emails, and preparing documents and presentations as needed.
• File Management: Organize and maintain digital and physical files, ensuring easy accessibility and confidentiality of sensitive information.
• Event Coordination: Assist in the planning and execution of events, including album launches, promotional events, and industry conferences, coordinating logistics and handling RSVPs.
• Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, and transportation for executives and artists, ensuring smooth and hassle-free travel experiences.
• Expense Management: Track and reconcile expenses, prepare expense reports, and assist with budget management as needed.
• Project Support: Provide support for various projects and initiatives, assisting with research, data analysis, and other tasks to help achieve organizational goals.
• Relationship Management: Build and maintain positive relationships with artists, partners, vendors, and other stakeholders, representing the company professionally at all times.

Qualifications

• A deep passion and knowledge of the music industry.
• A minimum of 1 - 2 years' experience in a management company or a similar role within the music industry.
• Ability to prioritize, multi-task, and adhere to deadlines, execute on tasks while handling multiple assignments.
• A proactive self-starter who is extremely detail oriented with strong project management and organizational skills.
• A focus on details with a proactive approach to finding solutions.
• Flexibility to adjust to a dynamic, fast-paced work environment.
• Reliability and a forward-thinking mindset.
• Committed to maintaining a high level of discretion and confidentiality in all matters.

Fractal stands as a forward-thinking boutique management and entertainment company based in Los Angeles. We are an equal opportunity employer committed to a diverse and inclusive work environment. We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Job Types: Part-time, Contract

Pay: $18.00 - $22.00 per hour

Expected hours: 10 – 25 per week

Ability to Relocate:

• Los Angeles, CA 90038: Relocate before starting work (Required)

Work Location: Hybrid remote in Los Angeles, CA 90038