Executive Assistant/Board Clerk For The Castro Valley Sanitary District

Are you an experienced professional looking for a role to serve your community in a small agency? Are you a self-starter who excels at working with elected officials, executive staff, and members of the public? If this is you, the Castro Valley Sanitary District (CVSan) invites you to apply for the position of Executive Assistant/Board Clerk.

Regional Government Services and its staff are conducting the recruitment on behalf of the Castro Valley Sanitary District.

ABOUT THE POSITION

The Executive Assistant/Board Clerk for CVSan provides highly responsible, confidential, and complex administrative clerical duties; prepares materials for meetings of the Board of Directors and maintains critical document files; plans, organizes, and administers and maintains of a comprehensive District records management program and District-wide retention schedule; interacts with elected officials, District General Counsel, executive staff, the public, the press, and employees at all levels of the organization.

THE IDEAL CANDIDATE WILL:

• Be a self-starter with excellent time-management skills.
• Be process oriented with attention to detail and the ability to adhere to strict deadlines.
• Have demonstrated ability to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines.
• Have knowledge of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act.
• Have excellent technological skills to schedule and post meetings and organize agenda packets and public documents.

• Have experience in maintaining administrative files including historical legal documents, resolutions, policies, and agreements.

• Be available to attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board.
• Have experience using software such as Microsoft Word and Excel at an intermediate level.

CORE COMPENTENCIES

• Adaptability and Flexibility - Shifts gears comfortably
• Attention to Detail - Accomplishes tasks with thoroughness and accuracy
• Communication - Effectively conveys and exchange thoughts, options, and information verbally and in writing
• Customer Service - Maintains ongoing client relationships
• Inclusiveness - Respects and values working in a diverse environment
• Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect
• Initiative -Assesses and initiates things independently
• Leverage Technology - Comfortably works with technology
• Time Management and Organization - Plans and executes plans for events, tasks, and processes in an efficient manner

ABOUT THE CASTRO VALLEY SANITARY DISTRICT

The Castro Valley Sanitary District (CVSan) is a small public agency organized under the Health and Safety Code of the State of California. As a California Special District, CVSan has responsibility for the operation and maintenance of the sanitary sewer collection system within the unincorporated community of Castro Valley. The District also is in charge of the administration of a refuse collection franchise, the District's 25% interest in a wastewater treatment facility, the implementation, and administration of state and local mandated recycling programs, as well as the District's participation in sub-regional wastewater discharge and solid/hazardous waste management agencies.

Click HERE to view the full job description.

EDUCATION AND EXPERIENCE

Equivalent to completion of two (2) years of college-level coursework in business or public administration or directly related field and three (3) years of progressively responsible administrative or executive support experience including at least one (1) year in a public agency. Graduation from a four (4) year college or university with major coursework in an appropriate curriculum is desirable and may be substituted for the required experience on a year-for-year basis to a maximum of two (2) years. Experience as both a recording secretary and in working with elected officials is desirable.

License and Certification

Must possess a valid California Class C driver's license and have a satisfactory driving record. Must possess or obtain Cardiopulmonary Resuscitation, AED, and First Aid certificates within a time period specified by CVSan. May be required to be commissioned as a Notary Public by the State of California.

Other Requirements

Willingness and ability to work scheduled and emergency overtime; attend meetings, workshops, and seminars during work and non-work hours as assigned.

BENEFITS INFORMATION

To view the Castro Valley Sanitary District benefits, click HERE

SELECTION PROCESS
The deadline to apply is April 19, 2024, before 11:59 PM PST.
To apply, click HERE.

Appraisal Process - (Pass/Fail) After the closing deadline, applications will be screened in relation to the criteria indicated in this announcement. This process may also include various interviews and/or a skills assessment exam to rank applications, and to prepare a Qualified Candidate List.
Please mark your calendars for the following tentative dates:

• Online Skills Assessment: Week of April 22, 2024.
• Remote Screen Interview: Week of April 29, 2024
• District Interview: Week of May 20, 2024

Minimum Qualification Assessment - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant's ability to meet the minimum work experience, training, and education qualifications.
Online Skills Assessment - (Pass/Fail) An Online Skills Assessment may be used to evaluate candidates' knowledge, skills, and abilities for the position. The Online Skills Assessment will be conducted via a video conference platform and is tentatively scheduled for the week of April 22nd. Candidates who pass the Online Skills Assessment will be invited to participate in the next step of the Selection Process.
Remote Screen Interview Exam - (100%) Candidates who pass the Online Skills Assessment will be invited to a Remote Screen Interview examination to evaluate training, experience, and other job-related qualifications for the position. The Remote Screen Interview will be conducted via a video conference platform and is tentatively scheduled for the week of April 29th.
District Interview with CVSan - Candidates who pass the Remote Screen Interview will be invited to interview with the CVSan which is tentatively scheduled for the week of May 20th.
All communication and notices will be sent via e-mail. Additional inquiries about the position may be directed to aniewald@rgs.ca.gov.
Neither Regional Government Services nor CVSan are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Regional Government Services by mailing aniewald@rgs.ca.gov.
The Castro Valley Sanitary District (CVSan) is an Equal Opportunity Employer.