Address
Form of workApplication Instructions:
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it.
Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply.
Job Title:
Executive Assistant
Department:
Provost's Office
College/Division:
General University
Primary Job Posting Location:
Macon, GA 31207
Additional Job Posting Locations:
(Other locations that this position could be based)
Job Details:
Mercer University is searching for an Executive Assistant for the Associate Vice President for Events and Special Programs on the Macon, Georgia campus.
Responsibilities:
This position will assist the Associate Vice President for Events and Special Programs and provide ongoing support for events sponsored by the Office of the Provost. The Executive Assistant will also work some with the Vice Provosts and Director of National and International Fellowships and Scholoarships. Office support, budget management, and event coordination are necessary skills. Graphic design skills are a plus.
Duties include:
- Manage duties associated with University Commencement, Fall Convocation, Honors Convocation, and Faculty Awards Ceremony
- Manage multiple budgets and funding sources
- Correspond with program participants, award nominees and recipients, students, faculty, staff, and off-campus constituents
- Work with on-campus departments and off-campus businesses to order/pick-up/arrange delivery of awards, room décor, food, etc.
- Compile/prepare information, presentations, marketing materials, and website updates
- Create and maintain archival system for annual events
- Coordinate meetings, workshops, and possibly travel arrangements
- Routinely work with team of Executive Assistants in Provost's Office
- Other duties as assigned
Qualifications:
A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required. In lieu of education, equivalent directly relevant experience will be considered. Candidates should know how to use Word for document preparation; Excel to maintain budget, research and development of expense reports; and Outlook to manage office calendars; must have the ability to learn WorkDay budget system and other Mercer-specific IT.
Knowledge/Skills/Abilities:
- Event planning
- Budget management
- Administrative office skills
Background Check Contingencies:
- Criminal History
- Credit Check
Required Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information
Scheduled Weekly Hours:
40
Job Family:
Staff Clerical Non-exempt
EEO Statement:
AA/EEO/Veteran/Disability
Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it.
Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply.
Job Title:
Executive Assistant
Department:
Provost's Office
College/Division:
General University
Primary Job Posting Location:
Macon, GA 31207
Additional Job Posting Locations:
(Other locations that this position could be based)
Job Details:
Mercer University is searching for an Executive Assistant for the Associate Vice President for Events and Special Programs on the Macon, Georgia campus.
Responsibilities:
This position will assist the Associate Vice President for Events and Special Programs and provide ongoing support for events sponsored by the Office of the Provost. The Executive Assistant will also work some with the Vice Provosts and Director of National and International Fellowships and Scholoarships. Office support, budget management, and event coordination are necessary skills. Graphic design skills are a plus.
Duties include:
- Manage duties associated with University Commencement, Fall Convocation, Honors Convocation, and Faculty Awards Ceremony
- Manage multiple budgets and funding sources
- Correspond with program participants, award nominees and recipients, students, faculty, staff, and off-campus constituents
- Work with on-campus departments and off-campus businesses to order/pick-up/arrange delivery of awards, room décor, food, etc.
- Compile/prepare information, presentations, marketing materials, and website updates
- Create and maintain archival system for annual events
- Coordinate meetings, workshops, and possibly travel arrangements
- Routinely work with team of Executive Assistants in Provost's Office
- Other duties as assigned
Qualifications:
A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required. In lieu of education, equivalent directly relevant experience will be considered. Candidates should know how to use Word for document preparation; Excel to maintain budget, research and development of expense reports; and Outlook to manage office calendars; must have the ability to learn WorkDay budget system and other Mercer-specific IT.
Knowledge/Skills/Abilities:
- Event planning
- Budget management
- Administrative office skills
Background Check Contingencies:
- Criminal History
- Credit Check
Required Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information
Scheduled Weekly Hours:
40
Job Family:
Staff Clerical Non-exempt
EEO Statement:
AA/EEO/Veteran/Disability
Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.
