Executive Assistant To Ceo

Company Overview

About Private Client Select Insurance Services, LLC (PCS):
Private Client Select offers property and casualty personal insurance solutions and risk management services that meet the unique and complex needs of High-Net-Worth clients. We understand their passions and are committed to preserving the life that they have built.

PCS employs approximately four hundred staff. The company is based in Berkley Heights, NJ with additional offices in New York, NY, and Schaumberg, IL. PCS has a geographically diverse workforce and supports hybrid and remote business-based flexibility.

About the Position

The Executive Assistant (EA) provides a broad range of proactive and responsive administrative support for the Chief Executive Officer and other Executive Team members. This includes complex calendar management, travel arrangements, drafting letters and other correspondence, expense processing, and other general office management tasks. Additionally, the EA engages with all other Executive Team members and their administrative assistants. The EA acts as a confidential resource to the CEO. The EA triages a high volume of requests and priorities and makes recommendations to the CEO, as appropriate. Critical thinking as well as good judgment, discretion, and confidentiality are critical and expected from the incumbent.

Key Responsibilities

· Proactively manage requests for appointments with the CEO by prioritizing, researching, and responding to, or delegating responses as appropriate while employing informed judgment to ensure the CEO’s time is optimally utilized. Ensure that the CEO is always kept on schedule. Manage all aspects of the CEO’s calendar.

· Respond rapidly and effectively to the CEO’s request for information or administrative support. Execute project management, establish, and enforce deadlines, determine priorities, and coordinate and adjust the CEO’s workload.

· Responsible for all travel management to include flights, hotels, car service, schedule.

· Ensure consistency in relation to administrative policies and procedures amongst the other Executive/Administrative Professionals at PCS.

· Assist with the preparation of agendas, briefing notes, and materials for all meetings, ensuring that the CEO is briefed daily in advance of all meetings, managing all confidential and time sensitive materials.

· Represent the office when interacting with all levels of staff, as well as other outside organizations and individuals.

· Create and submit CEO’s monthly expense reports.

· Support interactions with external stakeholders to help with relationship building, as appropriate. · Function as a general office manager to the Berkeley Heights, NJ office suite by purchasing office supplies and maintaining the shared areas, etc. Keep physical space in suite in excellent order and consult with Building Facilities as needed for maintenance and other requests, as needed.

· Manage special projects as assigned.

Knowledge, Skills, Abilities, and Experience

· Excellent interpersonal and customer relations; professionalism and poise.

· Outstanding written and verbal communication skills.

· Superb organizational ability, including the confidence and knowledge to prioritize projects, and manage multiple ever-changing tasks while meeting deadlines.

· Works independently with minimal direction; utilizes resources.

· Adept in proactive problem solving; anticipates, uses intuition.

· Strong skills with Microsoft Office; Tech-savvy and willing to learn new skills, tools, and technologies.

· Ability to identify confidential matters, exercises discretion.

· Demonstrated commitment to continuous learning through training opportunities and self-guided education.

· Demonstrated commitment to diversity, equity, and inclusion.

· 10+ years of experience preferred.

Equal Employment Opportunity Policy PCS values and isy committed to diversity and inclusion. It is the policy of PCS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, nation of origin, race, religion, sexual orientation, gender identity, or veteran status.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Berkeley Heights, NJ 07922: Relocate before starting work (Required)

Work Location: Hybrid remote in Berkeley Heights, NJ 07922