Executive Assistant

Essential Duties (must be able to perform the job’s essential functions with or without a reasonable accommodation)

• Manage and maintain the CEO’s calendar and emails; schedule and arrange internal and external meetings, appointments, and special events. Arrange for meeting rooms, food/beverages, and reservations.
• Maintain current records and files for board-related business. Schedule board and committee meetings and prepare and distribute monthly board packets. Record and transcribe monthly meeting notes and prepare follow-ups.
• Support the leadership team in the day-to-day execution of projects and initiatives. Prepare a variety of correspondence, reports, spreadsheets, and other documents – ensuring proper format, grammar, spelling, and punctuation.
• Answer telephone calls in a professional and courteous manner – direct to the appropriate person/department – assist when appropriate. Use independent judgment to determine the priority and sensitivity of inquiries and responses.
• Serve as the “go-to” person for office inquiries.
• Prioritize deadlines- sensitive and confidential materials.
• Receive, sort, and distribute incoming mail and other packages in a timely manner.
• Track office supplies and establish a regular schedule for ordering, including corporate stationery, business cards, and general office supplies.
• Greet clients and vendors upon arrival and direct them to the appropriate office/person.
• Maintain office equipment and train staff on proper usage.
• Assist with maintaining various social media platforms used by RMC.
• Other duties as assigned.

Qualifications

• Proven experience as an Executive Assistant or similar role with five plus years of related experience in an executive administration role and excellent customer service skills.
• Proven interpersonal skills with experience providing administrative support in a high-profile environment.
• Highly efficient in the use of Microsoft Outlook, Excel, Word, SharePoint, MS Teams, Adobe Acrobat, Smartsheets.com
• Top-notch time-management skills.
• Ability to multitask and prioritize daily workload.
• High-level verbal and written communication skills.
• Must be self-motivated and deadline-driven.
• Able to work individually as well as part of a team.
• Outstanding attention to detail, organization, multi-tasking, problem-solving, interpersonal, and customer service skills.
• Adaptable, flexible, and comfortable in an entrepreneurial environment with new systems being put into place.
• Attention to detail and problem-solving abilities
• Ability to maintain confidentiality and exercise discretion

Working Conditions

• Regularly communicates with CEO and staff both verbally and in writing.
• The ability to view a computer screen and utilize a keyboard and mouse for detailed analysis of data and correspondence is required for the majority of the day.
• Comfortable working in a professional office environment. This role routinely uses standard office equipment, such as a computer, photocopier, and telephones.
• The person in this position must occasionally move about inside the office to access filing cabinets, office equipment, etc.
• Must be able to remain in a stationary position more than 50% of the time. This is not a remote position. While there is the option and flexibility to sometimes work from home, we value the relationships and culture that are fostered by being present in the office environment.

We offer competitive compensation based on experience.

If you meet the above requirements, please submit your resume for consideration. Only qualified candidates will be contacted.

Job Type: Full-time

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Denver, CO 80203: Relocate before starting work (Required)

Work Location: In person