Executive Assistant Personal Assistant

Tiffany Ann Fina is seeking an Executive/Personal Assistant! You will provide high-level administrative and personal support. I am seeking a qualified candidate with strong personal and organizational skills. I am looking for an energetic, self-motivated, driven individual who has a mind for detail, works independently, and is timely.

The candidate must work well with others and have a dynamic personality. The ideal candidate must have excellent communication, writing, and computer skills and a strong philosophy that understands that no task is too big or small. This position encompasses all facets of life and business. A passion for education, music, and community service is a must.

Responsibilities:

• Handle administrative needs of the Executive
• Arrange conference calls and meetings
• Plan work-related travel details
• Receive clients
• Maintain and order supplies
• Follow up on Correspondence
• Draft Letters
• Event Planning
• Communicate with clients and Institutions by telephone, email, and text messaging
• Writing and Editing
• Social Media posts and updates on all platforms
• Handle any task assigned and follow up through the completion
• Analyze data and input information into platforms upon request
• Computer research
• Scanning Documents
• Filing Documents
• Errands and ensuring that all office supplies and other office needs are attended to regularly
• Checking the regular mail and following up on all email correspondence
• Working with the SEO and Website Designer to provide content and edit content
• Assistance with Email Correspondence regarding all other companies to launch
• Work with Doctor Mattingl and graduate students from the University of Louisville to create tasks and promote The Graesyn Foundation and its mission.

​Qualifications:

• Previous experience as an executive secretary, administrative assistant, or in other related fields
• Strong organizational skills
• Ability to prioritize and multitask
• Strong attention to detail
• Microsoft Word, One Drive, G-Suite, Adobe Pro, Excel
• Social Media posts; blog writing; technological skills; AI platforms
• Calendaring
• Excellent Phone Skills
• Excellent Communication Skills
• Time Management
• Valid Driver's license

Pay Depends on Qualifications and Experience. Part-Time/Full-Time and 1099 candidates will be considered.