Address
Form of work
SalaryPosition Summary:
Position Summary
Orlando Health Medical Group Radiology and Human Resource Department
HYBRID Position Monday - Friday 8AM - 5PM
****Located in Downtown Orlando****
Responsibilities:
Orlando Health Medical Group is a comprehensive physician group serving patients from across the southeastern United States. With more than 200 practices and 1,200 physicians, Orlando Health Medical Group has a strong representation in over 55 specialties, including cardiology, vascular medicine, orthopedics, oncology, digestive health, neurology, neurosurgery, bariatric surgery, general surgery, bone marrow transplant and critical care medicine, as well as more than 30 pediatric subspecialties, women’s health, primary care and the largest hospitalist program in Florida.
Orlando Health Medical Group is part of the Orlando Health system of care, which includes 24 award-winning hospitals and ERs, 9 specialty institutes, 14 urgent care centers, 100+ primary care practices and more than 60 outpatient facilities that span Florida’s east to west coasts and beyond. Collectively, we honor our 100-year legacy by providing care for more than 142,000 inpatient and 3.9 million outpatient visits each year.
Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you.
Position Summary
Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Executive Director.
Orlando Health Medical Group Radiology and Human Resource Department
HYBRID Position Monday - Friday 8AM - 5PM
****Located in Downtown Orlando****
Responsibilities:
- Plans and carries out administrative functions requiring considerable knowledge of the organization.
- Performs significant administrative duties with multiple priorities and tasks.
- Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
- Creates, prepares and coordinates presentations, including charts, graphs, etc.
- Creates and maintains databases and spreadsheets.
- Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
- Has significant contact with senior management, board members, and various external contacts.
- Has access to confidential employee, management and organization data.
- Organizes and expedites flow of work through Vice President’s or Executive Director’s office.
- Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors.
- Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis.
- Conducts research, data collection, and some analysis of information.
- Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
- Responds to callers, correspondence and visitors not requiring Vice President’s or Executive Director’s attention.
- Utilizes significant discretion in varied areas.
- Coordinates special events.
- Prepares, monitors, or assists with the preparation of various budgets.
- Provides work direction to other clerical personnel within the department.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
- Maintains established departmental policies and procedures.
- Prioritizes work load to manage multiple priorities.
- Enhances professional growth and development through participation in educational programs, current literature, and workshops.
Education/Training
- Associate’s Degree.
- Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
- Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
Experience
- Five (5) years of customer service, administrative, secretarial or related experience.
- Director Assistant experience perferred
- Advance knowledge with Microsoft Offices
- Strong verbal and written communications skills
