Executive Assistant

Job Summary:

Under the direction of the Chief Executive Officer (CEO) of Cayuga Health and his/her Chief of Staff, this position is responsible for the coordination of activities and information flowing to and from the CEO's office. Specifically, the Executive Assistant to the CEO will be responsible for managing multiple tasks and projects with competing priorities and deadlines, screening and prioritizing communication from external and internal sources, organizing and maintaining the administrative operations for the CEO and Chief of Staff, and serving as the liaison representing the CEO to individuals of the public and Cayuga Health.

Responsibilities:

• Uses judgment in assessing the urgency and relevance of problems and matters brought to the CEO.
• Compiles, edits and prepares documents, correspondence, and presentations. Independently creates and edits draft material, processes final documents, and arranges for distribution.
• Manage the CEO's schedule to include coordinating arrangements for the CEO and guests, manage preparation materials for meetings, equipment, travel and expenses as necessary. Manages daily schedules aligning with current priorities and deadlines.
• Ensures smooth operation of the CEO office through the efficient coordination of procedures and workflows.
• Develop and maintain a system that alerts CEO of upcoming deadlines, incoming requests and events.
• Remain knowledgeable about strategic goals and issues of importance to the CEO's office in order to make informed decisions in all aspects of the job
• Attend and provide support at CEO Senior Leadership meetings; and other governance or management meetings as needed.
• Facilitate communication for the CEO with Boards, senior leadership at Cayuga Health System.

Qualifications:

Minimum of seven-ten years of experience as an Executive Assistant supporting a C-suite level executive required, preferably in a healthcare setting.

Must possess strong communication skills (written and oral) and ability to handle confidential information with discretion

Sound decision-making and judgment with the ability to think and act under pressure while consistently exercising discretion

Strong organizational skills needed

Requires a professional and sensitive manner with patients, visitors, employees, and medical staff.

Must be self-motivated with ability to work without close supervision.

Attention to detail and accuracy is critical.

Proficient in Word, Excel and PowerPoint. Writing sample is required.

Requires flexibility and occasional weeknight hours for health system events.

Must be self-motivated with ability to work without close supervision

Attention to detail and accuracy is critical

Bachelor's degree in Business or related field

Cayuga Health System Commitment to Diversity, Equity & Inclusion

Cayuga Health System commits to treat all people with dignity so that everyone who comes to us is safe, cared for, and respected. We will support the growth of our employees and the health of our community by embracing the rich diversity of social and cultural identities, needs, and life circumstances of all people. We strive to recognize and overcome personal biases and systemic policies that marginalize others and contribute to disparities in healthcare access, equitable care, and good health outcomes.

Cayuga Health is dedicated to our vision for diversity, equity, and inclusion. As we strive towards our vision, we welcome the opportunity to work alongside a diverse range of employees