As Exectutive Assistant Intern for Hasana, Inc. you will have a variety of responsibilities throughout the semester. We are looking for a bright and innovative intern to support the Creative Director and the Hasana, Inc. team.
Primary responsibilities include but are not limited to:
- To assist the Creative Director and the teams in day to day activities, particularly monitoring progress of various projects
- To maintain and manage their filing systems and update records as required
- To prepare power point presentations, reports, meeting notes, agendas and take minutes at meetings as requested, ensuring that minutes are prepared and distributed, and follow-up on actions from meetings
- To sort the Creative Director's incoming mail and e-mails and to provide comprehensive secretarial support in relation to correspondence - logging, forwarding, prioritizing, responding
- To make travel and hotel arrangements for the Creative Director and all Hasana, Inc. staff
- To make and receive telephone calls, especially in the absence of the Creative Director
- To maintain the calendar across time zones and set up meetings as appropriate
- Performing any other appropriate tasks or duties as required, at the request of the Creative Director and the teams
- Office Management
- Responsible for collecting and monitoring all stationery orders for the teams
- Manage supplies
- To organize all catering and logistics where necessary
- A passion for women's economic opportunities
- Must be a full or part-time student and working toward a degree
- Must be eligible to receive school credit and commit to 2-3 days a week for 3 months
- Previous experience of an executive support role within a busy, service led environment
- Advanced MS office skills, particularly Excel, Word and PowerPoint
- Articulate with excellent writing skills, and good eye for detail
- Discreet, professional and well spoken, with good communication skills
- Exceptionally organized and efficient, with a good dose of common sense and initiative
- Ability to use judgment and seek guidance with confidential issues
- Proven ability to work with deadlines
- Excellent level of visual presentation and ability to act as an ambassador for Hasana, Inc.
- Pro-active and able to show initiative/ideas to constantly improve the service to the business
- Integrity, honesty, openness and a willingness to operate as a team player