Executive Assistant Ii

Overview:

ACAMS is looking for a responsible Senior Executive Assistant to support our Senior Leadership Team with administrative and clerical assistance. The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, the ideal candidate should be proactive, be very detail-oriented and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.

Responsibilities:

• Anticipate the needs and use discretion when setting priorities to keep the leaders updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters.
• Manage the leader’s calendars and contact database to schedule meetings, make travel arrangements, order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
• Act as a liaison between the leader and employees, clients and all external contacts by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
• Offer support and assistance to other departments and employees as needed for special projects and/or events.
• Ability to use good judgment and discretion daily as well as when presented with confidential information.
• Assist with special projects, research, and analysis as assigned by the executives.
• Identify areas for process improvement and implement efficient administrative systems.
• Completes other duties as assigned.

‍Qualifications

• 5+ years as Executive Assistant supporting C-Suite level executives required, preferably in a global organization.
• Some college or equivalent work experience preferred.
• Proficient in Microsoft Office.
• Familiarity with online calendars and cloud systems.
• Strong communication skills (via phone, email and in-person).
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Knowledge of our industry/sector is a plus.

EEO

We are proud to be an EEO employer M/F/D/V. At ACAMS, we welcome everyone and have a strong commitment towards diversity and inclusion. We encourage our Colleagues to be their true authentic selves and support laws that prohibit discrimination everywhere we do business. We also maintain a drug-free workplace.

Who We Are

ACAMS is the largest international membership organization dedicated to providing opportunities for anti-financial crime (AFC) education, best practices, and peer-to-peer networking to AFC professionals globally. With over 100,000 members across 180 jurisdictions, ACAMS is committed to the mission of ending financial crime through the provision of anti-money laundering/counterterrorism-financing and sanctions knowledge-sharing, thought leadership, risk-mitigation services, ESG initiatives, and platforms for public-private dialogue. The association’s CAMS certification is the gold-standard qualification for AFC professionals, while the CGSS certification is its premier specialist qualification for sanctions professionals. ACAMS’ 60 Chapters globally further amplify the association’s mission through training and networking initiatives. Visit acams.org for more information.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Executive Assistant support to C-Suite level executives: 5 years (Required)

Ability to Commute:

• Chicago, IL (Required)

Ability to Relocate:

• Chicago, IL: Relocate before starting work (Required)

Work Location: In person