Executive Assistant, Deviceops Planning

Amazon is seeking a dedicated, resourceful, self-motivated Executive Assistant to support the VP Operations. This role requires attention to detail, understanding business priorities, organizational skills, meeting tight deadlines, juggling multiple critical requests across internal and external stakeholders, and proactively anticipating needs and driving improvements across the leadership team. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside of the company is critical. The candidate will be comfortable in a fast-paced, goal-focused environment while maintaining flexibility, and composure.
Candidate must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to coordinate the efforts of a team of Executive Assistants and build effective working relationships inside and outside the group.
Key job responsibilities
- Management of complex frequently changing VP calendar and collaboration with team EA's for direct reports availability. Must be able to schedule across multiple calendars
- Some scheduling across multiple locations to support teams
- Manage ad hoc domestic and international travel
- Be a trusted advisor and thought partner for VP as well as proactively suggest recommendations on process improvement as needed
- Manage expense reports
- Collaborate with team EA's for ad hoc morale and team building activities. Organize, execute, and assist EA's with catering for meetings, off-sites, and team social events)
- Track and help drive completion of key deliverables and follow up on outstanding items
- Act as a liaison for direct reports
- Coordinate a team of Executive Assistants, providing guidance, training, and support as needed. Meet weekly with EA team in coordination meetings
- Work closely with the leadership team, recruiting other Executive Assistants to provide support to the organization
- Document writing, editing, and readiness
- Maintain and organize confidential information and files
- Develop and implement efficient administrative systems and processes
- Travel 30% domestic and international
About the team
We're the Devices & Services Supply Chain & Operations (DeviceOps) group. Our team drives design innovation, delivering all products to market.
We are open to hiring candidates to work out of one of the following locations:
Sunnyvale, CA, USA
BASIC QUALIFICATIONS
- 6+ years of Executive Assistant experience
- Experience with C-level executive calendar management
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Bachelor's Degree or equivalent experience
- Experience with domestic and international travel coordination
- Intermediate knowledge of Mac products and applications
- High levels of integrity and discretion in handling confidential information
- Ability to work in an ambiguous environment
- Exceptional organizational and communication skills, team-oriented philosophy, and problem solving skills
- Grace under pressure, and the ability to switch gears at a moment's notice
- Impeccable attention to detail
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $79,000/year in our lowest geographic market up to $176,000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.