Executive Assistant, Coo

We are seeking an Executive Assistant to play a critical role in supporting the daily priorities of our organization. Reporting directly to the Chief Operating Officer, the Executive Assistant is as the primary resource for functions of Enterprise Services overseen by the Chief Operating Officer.

Do you work well under pressure on competing responsibilities with resilience, discretion, diplomacy and accuracy? This role is for you.

As the Executive Assistant, you will be responsible for:

• Providing excellent administrative support to the COO

• Maintain an accurate and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts

• Representing the COO in key communications with internal and external constituents, and building crucial relationships at all levels of the organization and beyond.

• Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments

• Organize internal and external meetings for COO, including logistical and substantive preparation

• Organizing and setting priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects and calendar demands.

To achieve these responsibilities, you will:

• Schedule a complex and dynamic calendar, supervising the response to requests for the COO's time which can be complicated, time sensitive, highly confidential and can necessitate an appropriate setting of expectations.

• Act as liaison between the COO and departments/staff within the organization, as well as key external constituents

• Identify, prepare and compile necessary materials to ensure that the COO has appropriate information for meetings, reports, presentations, events and projects.

• Organize, manage, plan, develop and support special projects; undertake research projects; and collect and analyze data as background for meetings and special projects.

• Manage administrative procedures, workflow, and communications for the COO, including monitoring and approving expenses for the department accounts.

We would be excited to hear from you if:

• You think at the goal level (versus task) and demonstrate good logic; you anchor your work in the high level goals and priorities

• You exhibit excellent organizational and problem-solving skills, and the ability to handle multiple urgent priorities with high attention to detail in a dynamic environment.

• You build strong relationships with diverse audiences, and can effectively manage communications with constituents at all levels of an organization.

• You possess a high degree of discernment, tact, and integrity as well as a profound respect for the confidentiality of the documents and communications involving the office.

• You are comfortable in an environment where flexibility, resourcefulness, and adaptability to changing needs and demands are required, as well as the need to work longer hours as circumstances require.

• You demonstrate initiative and can plan ahead to anticipate the COO’s needs; you are comfortable working independently and can do so with accuracy.

• You have a Bachelor's degree and 2+ years of experience supporting a high level executive in a fast-paced environment.

• You are highly proficient with computer equipment including MAC, iPhone and iPad, and Google Suite applications.