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Form of workJob Description
Job Overview: We are seeking an organized and proactive Executive Assistant to provide comprehensive administrative support to our leadership team, primarily focused on the solar industry.
Key Responsibilities:
- Administrative & Executive Support:
- Provide high-level administrative support to executives, including calendar management and meeting coordination.
- Attend industry meetings or events as needed, taking notes and summarizing key points for executives.
- Handle confidential documents, ensuring they remain secure.
- Process invoices, expenses, and other financial documentation.
- Logistics & Event Coordination:
- Handle logistics of incoming solar product shipments, including custom clearing and freight communication.
- Support the marketing team in exhibition-related tasks and manage daily tasks at exhibitions.
- Plan and organize team members' travels, ensuring cost-effective and convenient itineraries.
- Assist in the coordination and organization of internal and external events or meetings.
- Document & Communication Management:
- Assist in preparing reports, presentations, and documentation related to solar projects.
- Communicate bilingually in both Chinese and English regarding solar documents.
- Process documents based on provided instructions, including template setting, translation, and formatting.
- Research & Industry Trends:
- Conduct research on solar industry trends, updates, and best practices.
Qualifications:
- Educational & Professional Background:
- Bachelor's degree in Business Administration or related field.
- Minimum of 3 years experience as an Executive Assistant or similar role.
- Technical & Software Proficiency:
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Language & Communication Skills:
- Excellent written and verbal communication skills in both English and Chinese.
- Personal Traits & Passion:
- Strong organizational skills with the ability to multitask.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Passion for renewable energy and sustainability.
Benefits:
- 12 days of Paid Time Off (PTO) annually.
- Observance of regular US holidays.
- Comprehensive health insurance coverage.
- Up to 3% 401K matching.
- Work from home on occassion/hybrid schedule
