Executive Assistant, Administration And Finance

POSITION TYPE: Exempt, Non-Aligned, Salary, 12 months, Full Time SALARY RANGE: $85,000 - $95,000 QUALIFICATIONS- REQUIRED: Bachelor's Degree in business or related fieldThree to five years of experience in a similar role, public school experience preferredOr an equivalent combination of education and experienceStrong organizational and time management skills, ability to multi-task in a complex environment, manage multiple projects simultaneously, and meet deadlines for completionOutstanding customer service/interpersonal skills; ability to communicate orally and in writing, respond to complaints, answer questions and resolve disputes in a professional, courteous mannerAbility to work independently and collaborativelyOutstanding communication skills - can write succinctly and clearly using proper grammar, and can present information in a simple, readable formatWorking knowledge of laws related public Administration and Finance, desirableProficient using technology including Microsoft Office suite, particularly EXCEL, WORD, and PowerPoint, Google Apps, and other scheduling and presentation toolsStrong numeracy acumen PHYSICAL DEMANDS: Physically capable of carrying out the daily responsibilities of the office including (but not limited to): consistent attendance; stand; walk; use hands to manage tools and equipment; reach with hands and arms; stoop, kneel, and sit for prolonged periods at a desk while working on a computer. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Some evening and occasional weekend work may be required POSITION OVERVIEW: The role of Executive Assistant to the Deputy Superintendent, OAF is to manage, coordinate, and support a wide variety of complex tasks and projects for the Office of Administration and Finance as well as ensure that information is communicated timely to stakeholders on behalf of the Deputy Superintendent.

Primary Duties and Responsibilities: Serves as the liaison between the Deputy Superintendent and a diverse group of stakeholders including public officials, Town Departments, administrators, faculty, staff, parents, governmental agencies, and vendorsSupports the Deputy Superintendent and the OAF Leadership Team with both complex and routine administrative and technical tasks and projectsServes as the initial contact/resource person for the Office of Administration and Finance Composes, proofreads, edits, copies, and distributes correspondence, reports, newsletters and other documents in a neat, clear, visually appeal wayCoordinates and schedules a variety of activities for the Deputy Superintendent, (i.e. meetings, workshops, travel and accommodations, calendar, etc.)Maintains the Office of Administration and Finances website pages ensuring data and documents are current, clear and visually appealing Prepares requisitions and orders supplies and materials for OAFManages the Financial Assistance Program for the DistrictReviews contracts to ensure standard terms, conditions, and a clear scope of work are included in the document prior to submission for approvalAssists in preparation for negotiations, and engages in other confidential personnel and legal mattersCoordinates the preparation, formation, and distribution of the school district's budget and accompanying documents. Ensures routine monthly and annual tasks and reports are completed and submitted on timeOther tasks as assigned by the Deputy Superintendent***All employees must be vaccinated and maintain full vaccination as a condition of employment or work as an on-site vendor/contractor, unless they receive approval for a documented medical or religious exemption in accordance with relevant state and/or federal law.

For a full copy of the Covid-19 vaccination policy please click here. The Public Schools of Brookline is especially interested in qualified candidates who can contribute through their teaching or practice to the diversity and excellence of the PSB community. The Public Schools of Brookline is an equal opportunity/affirmative action employer.

Members of underrepresented groups and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.