Executive Assistant

Job description

Our client, a managed healthcare company is looking for a qualified candidate to join their team as a C- Level Executive Assistant. The executive assistant will be reporting to the Director of Board Affairs & Special Assistant to Pres & CEO

The individual in this role must be detail-oriented, results-driven, have exceptional organizational skills, be able to maintain a balance among multiple priorities, and possess strong written and verbal communication skills.

This is a temp to possible perm posistion and will move to the Manhattan location.

Your Qualifications:

• Experience supporting executives in an administrative capacity.
• A strong track record of trust and confidentiality.
• Experience with planning travel and processing individual expenses.
• Experience ordering supplies and office equipment.
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workload.
• Proven experience in creating PowerPoint presentations, reports, and spreadsheets.
• Proven skills, knowledge base, and judgment necessary for independent decision-making.
• Excellent organizational and problem-solving skills.
• Strong oral and written communication skills.
• Excellent interpersonal and customer relations skills.
• Ability to prioritize tasks and be agile; to manage last-minute changes/directions.
• Demonstrated advanced proficiency with Microsoft suite.
• Associate degree or equivalent experience preferred.

Your Responsibilities:

• Manage calendar.
• Communicates directly and effectively with all levels of executives and employees.
• Working closely with assigned leaders to keep them well informed of upcoming commitments and responsibilities.
• Prioritizes conflicting needs, and follows through on projects to successful completion, often with deadline pressures.
• Assist in conference room setup/breakdown and food setup for large meetings.
• Assist executives with travel arrangements, FedEx, mailings, and meeting schedules as needed.
• Provide support when needed to the different departments regarding event planning.
• Order office supplies and equipment.
• Processing expenses and expense reports.

This job will be 4 days onsite in their Brooklyn office and 1 day remote.

#INDHP

Salary: $90,000.00 per year