Executive Assistant

Executive Assistant

Condor Security of America, Inc.

This position REQUIRES a minimum of 3 years recruiting experience.
Applicants that do not meet this requirement will not be considered.

Condor Security of America, Inc. (CSA, Inc.) provides security solutions to some of the most recognized companies in the State. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and through an uncompromising commitment to hiring, retaining, and rewarding the best talent available.

The Executive Assistant will perform a variety of clerical and administrative tasks including drafting letters, memos, invoices, reports, handling calendar events, and other documents for executives. Arranges travel accommodation for executives and management staff. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

Duties and Responsibilities:

Answering phone calls, set-up meetings and screen visitors

Assists the CEO and VP as needed

Manages projects and conducts research

Update the company’s organizational charts as needed

Communicate and schedule clients, vendors & contractor meetings

Performs basic accounting tasks

Books travel arrangements for CEO and other management staff

Manages pertinent information in a timely and accurate manner

Constant communication with the CEO and VP

Well organized with time management and strategic planning abilities

Monitors and maintains executive calendars

Prepares agendas, attends meetings, takes notes to record meeting minutes

Creates digital presentations, organizational charts and budgets

Basic IT support, inventory of company equipment/devices, setting up computers/laptops, track and install company software to cellular phones

Run errands as needed

Maintains a clean and professional appearance

May be tasked with other duties not listed above

Required skills:

3+ years of Executive Assistant experience

Excellent interpersonal skills

Extensive knowledge of MS Office Suite applications and other related software

Knowledge of Hexnode, Silvertrac, Fleetlocate and AT&T cellular services preferred

Ability to work independently

Extremely confidential

Strong attention to detail

Demonstrated analytical and problem-solving skills

Ability to communicate clearly and effectively

A dependable team player with business maturity, enthusiasm, and a positive attitude

Proficient in English grammar and professional writing

Bilingual/biliterate is a plus

Must be able to report to our office in Salinas, CA *This is not a remote position

● Bachelor’s degree in business or similar field

Physical Functions and Working Environment:

● Office setting with moderate noise levels

● Frequent extended sitting at a desk

● Climbing stairs, standing, and walking

● Occasional lifting and carrying up to 30 pounds

● Frequent filing, keyboarding, grasping, and reaching

● Occasional bending, twisting, and kneeling

Other:

• Must be at least 18 years of age and able to provide documentation showing authorization to work in the U.S.
• Employment is conditioned on successful completion of background check

Benefits:

• Paid holidays
• Paid accrued sick leave
• Medical, dental and vision benefits
• 401K
• Paid vacation
• Opportunities for Professional Development and Skills Training

Hiring bonus (see below for details)

The bonus is paid as follows: $600.00 on 90-days of continuous employment. *

*Restrictions Apply; no call offs and/or no shows, no tardiness, or failure to complete all required reports including proper timekeeping.

About CSA, Inc.:

CSA, Inc. recognizes that the best employees are a direct reflection of the leadership supporting and guiding them. Our team is compiled of exceptionally skilled and accomplished members whose combined experience and training will assist you in advancing your career. We support and encourage your growth through in-house training's, mentoring and continuing education courses. Our firm has provided exceptional security services for 40+ years and we hold ourselves to the highest standard. Established and licensed in CA, AZ, MD, NC, NM, NV, OR, VA and WA, our team is dedicated to providing our clients with unrivaled services.

For more information about our company, visit our website at www.condorsecurity.com

CSA, Inc. is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, ethnicity, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition
(including genetic characteristics), genetic information, marital status, sex
(including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression (including transgender), sexual orientation, military or veteran status, citizenship status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Condor Security of America Inc. is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sexual orientation, gender identity, national origin, veteran status, or disability status.

If you are a proactive individual with exceptional organizational skills and a passion for providing high-level administrative support, we would love to hear from you. Apply today to join our team as an Executive Assistant!

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person