Executive Assistant

Responsibilities:

· Ensure prompt execution of initiatives.

· Maintain calendar by independently scheduling appointments for customers, vendors, associations and other organizations that promote the brand of the business.

· Screens incoming calls and correspondence and responds independently when possible.

· Takes notes and transcribes dictation from meetings and phone calls then composes and prepares confidential correspondence, reports, and other documents.

· Communicate with department heads, managers, coworkers, and vendors to resolve problems.

· Arrange complex and detailed travel plans, compiles documents for travel-related meetings when requested.

· Initiate a regular Monday morning To Do refresher list.

· Prioritize assignments and effectively resolve emergency situations as needed.

· Provide admin support in business, accounting, and HR.

· Agree to provide other personal organization and business services as needed.

· Follow up and coordination with people, meetings and documents is a critical component of the position.

Qualifications:

· Candidate MUST have prior experience as an Executive Assistant to an Executive Team.

· Candidate should be well organized, highly flexible and enjoy challenges.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· The position extends beyond those of an administrative assistant with business matters and may include assisting with personal tasks.

· Must be able to speak with authority and act as the “voice” of the Executive Team when
they are not in the office.

· Must have good writing composition skills and demonstrated ability to perform tasks under own initiative.

· Ability to work on various assignments simultaneously and to communicate tactfully,
verbally and in writing.

· Must have positive outlook in general; maturity to deal with challenges in an upbeat manner without complaint.

· Must have own vehicle.

Job Type: Full-time

Pay: $53,705.00 - $57,183.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 5 years (Required)

Ability to Relocate:

• Tampa, FL 33647: Relocate before starting work (Required)

Work Location: In person