Executive Assistant

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above-and-beyond to do a great job and to deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! 

Executive Assistant needed for a top-ranking Real Estate Team in the NY area. With the help of this individual, the agent is hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond!

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation:

• Salary Range: $50,000 - $60,000
• Paid Time Off (PTO)
• Bonuses - Considered after a 60-day period
• Rapid growth potential

$50,000 - $60,000 plus bonus potential

This person's primary responsibilities include, but are not limited to:

• Assisting and supporting the owner in all business and personal areas needing assistance
• Maintaining database management system(s)
• Screening and directing phone calls; distributing correspondence
• Handling requests and queries appropriately
• Scheduling meetings and appointments
• Producing reports, presentations and briefs
• Assisting clients and helping them to have an extraordinary experience
• Managing day-to-day office operations
• Tracking expenses accurately and creating effective budgets
• Lead Management Assistance
• Marketing of Listings, Business, and Team through social media and other avenues
• Helping clients through the closing process
• (Eventually) Hiring, training, and holding team members accountable
• This person will LOVE checklists and "to do" lists and will love paperwork

• Outstanding organization
• Strong attention to detail
• Tech savvy; up-to-date with latest office gadgets and applications and able to navigate new systems quickly
• Able to multitask and prioritize daily workload - can work on multiple projects at once
• Able to work independently to support a team and appropriately manage time
• Effective interpersonal skills, including superior oral and written communication skills
• Strong problem solving abilities
• Discretion and confidentiality
• Customer service focus
• College degree and social media experience preferred
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
• Comfortable handling strong personalities
• Must be thorough and LOVE to-do lists
• This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell.

At the Preferred Agents Team led by Jeanine Volpe, we pride ourselves on our deep market expertise, unwavering client dedication, and commitment to excellence. Our approach is simple yet powerful—we work hard, we listen intently, and we follow through meticulously. The foundation of our success is built on the trust and satisfaction of clients, as evidenced by the multitude of positive referrals we receive.

As a Central New York native and a seasoned real estate professional, Jeanine Volpe understands the value of trust. Every day, we strive to surpass our clients' expectations, working tirelessly and providing candid advice to guide them through the real estate journey.

With over 7 years as a leading top producer, Jeanine consistently ranks in the top 20% of our Keller Williams Office, showcasing a dedication to excellence that sets us apart. Join us as we continue to redefine success in real estate, one satisfied client at a time.