Executive Assistant

Who We Are

Sabathani Community Center (SCC) is a 58-year-old African American institution and nonprofit serving a multi-cultural community of 50,000 community members in South Minneapolis. SCC was founded in 1966 by a handful of concerned community members seeking to address social and economic disparities in underserved communities in the areas of youth programming, housing, health and education. The organization is a major resource hub expanding services within the South Minneapolis community. Learn more at www.sabathani.org.

Why You’ll Love Working Here

Sabathani Community Center has a rich history of serving South Minneapolis with a mission focused on "providing people of all ages and cultures with essential resources that inspire them to improve their lives and build a thriving community."

Sabathani Community Center (SCC) considers diversity, equity, and inclusion to be among our core values. We are committed to providing and promoting a diverse and inclusive environment, giving each person the opportunity to succeed professionally. By doing so, we thrive as an organization through diversity and the unique qualities and life experiences our employees bring to the workplace. SCC considers equal opportunity and non-discrimination to be fundamental to the mission and objectives of the organization. All staff hired at SCC are encouraged to embrace, continually support, and enhance social equity within our organization and in our community.

Wages & Benefits

$25.00 - $28.00 per hour; generous paid time off; 11 paid holidays per year; flexible scheduling; medical, dental, vision, life insurance, AD&D, short-term and long-term disability; health savings and flexible spending accounts; agency-sponsored retirement plan with immediate vesting of employer contribution and eligibility for matching.

A Typical Day in the Life…

A typical day as Sabathani’s Executive Assistant provides an opportunity to be the supportive force that empowers our senior leadership, including providing high-level administrative services, calendar management, and development of communications on behalf of the CEO. Responsibilities will include the following:

• Providing high-level administrative support services to the CEO, ensuring professional, responsive, and seamless operations and service from the executive office of Sabathani.
• Providing sophisticated calendar management to ensure smooth daily operations, including complex, prioritized scheduling informed by the CEO’s priorities and scheduling preferences, navigating and troubleshooting scheduling conflicts, making sound judgments and recommendations, and scheduling virtual meetings with virtual meeting platforms such as Zoom, MS Teams, etc.
• Planning and orchestrating work to ensure the CEO’s priorities are being met, organizational goals are being achieved, and best practices are being implemented.
• Coordinating, prepping materials, attending, and documenting board meetings; creating a structured process around board activities, communications, and engagement.
• Developing articulate correspondence, presentations, reports, and memos on behalf of the CEO’s office using proper grammar, spelling, and punctuation.
• Establishing and implementing administrative policies, procedures, and protocols across all administrative functions.
• Maintaining accurate filing and communication systems, including archiving, document management, and contact management.
• Researching topics and preparing information for the CEO’s review in a straightforward, applicable format.
• Professionally representing the CEO’s office interfacing with internal staff, external partners, funders, tenants, contractors, and vendors as directed by the CEO.
• Serving as administrative backup to other absent admin staff.

Who You Are

• You have 5-10 years of experience supporting senior leaders, preferably in a nonprofit or public sector setting.
• You possess experience and cultural competence in serving diverse populations and understand the social and economic disparities experienced by the Sabathani service community.
• You have an interest in working in the human services nonprofit sector; experience working in a nonprofit setting preferred, and knowledge of the South Minneapolis area is desired.
• You exhibit impeccable judgment and uncompromising integrity.
• You are an analytical, strategic thinker with the ability to quickly learn organizational dynamics, anticipate needs, and initiate appropriate action.
• You have experience managing complex calendars and understand scheduling protocols.
• You are proficient in the advanced use of Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) and have a working knowledge of Zoom, MS Teams, and other virtual meeting platforms.
• You demonstrate the ability to understand "big picture" strategic objectives without losing sight of the details.
• You are committed to results, with a "can-do" mindset and emphasis on personal accountability.
• You possess the ability to handle sensitive and confidential situations with diplomacy and exhibit strong interpersonal, organizational, and presentation skills.
• You can adjust work hours as needed, including attending evening board meetings.
• You have excellent verbal and written communication skills.
• You hold a valid driver’s license, access to reliable transportation, and the ability to meet Sabathani’s driving record requirements. Please note that if your license was not issued in the state of Minnesota, you have 60 days after becoming a Minnesota resident to apply for your Minnesota driver's license or permit (not applicable for new hires living out of state).

Diversity and open expression are fundamental to the work of Sabathani Community Center. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, disability, marital status, national origin, sex, gender identity, sexual orientation, familial status, genetic information or a protected veteran’s status.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the recruiting process. If you apply for this position, you may see references to MACC in some online materials.

Sabathani Community Center participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. See E-Verify’s official poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf. See E-Verify’s Right to Work poster at https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf.

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