Job Description
- 401(k) matching
- Health insurance
- Paid time off
- Training & development
FMM is seeking a self-motivated and experienced Executive Assistant to support our executive team. The Executive Assistant position is a full-time, in-person position that will provide high level administrative support for the team through various tasks as defined below.
Essential Duties and Responsibilities include but are not limited to the following:
- Provide high-level administrative support and assistance to the Executive Team.
- Perform clerical and administrative tasks including drafting emails, letters, reports and other documents.
- Provide various monthly and quarterly reports utilizing the company's different programs (accounting program, construction/job program, etc)
- Arrange all travel accommodations including airfare, hotels, rental vehicles, restaurant reservations, etc.
- Manage calendar via Teams/Outlook, coordinate scheduling meeting with various parties both within the company and externally.
- Transport various items on occasion to clients, vendors, and professional associates
- Strict confidentiality of all information this position may encounter
- Professional and courteous communication within the organization, with clients, vendors, and professional associates
- Attend meetings with or in lieu of executives to take notes and record minutes
- Minimum of 3 years experience in a professional environment as an Executive Assistant
- Proficient in all Microsoft applications including Outlook, Teams, Excel, Word, etc
- Excellent verbal and written skills
- Exceptional organizational and time-management skills
- Strength of character, ethics, and commitment to the core values of the company
- Fluency with managing online accounts and profiles, schedule conflict management, and travel requirements as dictated by state, federal, and foreign governments
- Ability to work outside of office hours for emergent or necessary events or circumstances
- High school diploma required, Bachelor's degree in Business Administration or related field preferred
- Minimum of 3 years experience in a professional environment as an Executive Assistant or similar
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times