Executive Administrative Assistant

Executive Administrative Assistant

The HACS is seeking a highly motivated and enthusiastic team player, with successful administrative experience, to serve as Administrative Assistant to the CEO. The HACS hires quality employees and encourages excellence, to ensure the HACS will achieve and maintain high performance standards.

Job Description:

We are seeking a highly organized and efficient Executive Administrative Assistant with HR duties to join our team at a housing authority. The Executive Administrative Assistant will perform a wide range of administrative and HR duties to support the executive team and ensure the smooth operation of the organization. The ideal candidate should have a degree in a business-related field and at least one year of experience in administrative work.

Responsibilities:

• Perform general administrative tasks such as answering phones, scheduling appointments, preparing correspondence, managing files, and distributing information to staff members.
• Manage incoming and outgoing mail and emails, including drafting and sending professional emails on behalf of the executive team.
• Assist in the recruitment and onboarding process, including posting job openings, reviewing resumes, conducting initial interviews, and completing new hire paperwork.
• Manage employee records, maintain personnel files, and ensure compliance with federal and state employment laws.
• Assist in the development and implementation of HR policies and procedures.
• Coordinate employee training and development programs.
• Assist in the administration of employee benefits programs, including health insurance, retirement plans, and paid time off.
• Assist with payroll processing and ensure accurate record-keeping of employee hours and time off.
• Prepare reports and presentations for executive meetings and assist with other special projects as needed.

Requirements:

• Bachelor's degree in a business-related field.
• At least one year of experience in administrative work.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of HR policies and procedures preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.

If you meet the above requirements and are passionate about making a positive impact in the community, we encourage you to apply for this exciting opportunity.

Skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and copy machines
• Proficiency in MS Office and MS Excel
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Bachelors Degree Required; additional qualification as an Administrative assistant or Secretary will be a plus

Compensation/Benefits

• $51,000 Annually with qualified experience.
• Health, dental, vision and life insurance
• 401(k) Plan, contributions – employees 6%, employer 8%
• Paid annual and sick leave
• Paid holidays'

'Work Remotely No

Job Type: Full-time

Pay: From $51,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Administrative: 2 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person