“This position is eligible to work hybrid (9 or more days a month onsite) in accordance with our Telecommuting Policy. Applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment.”
- Make a Positive Impact: Your work will directly contribute to the health and well-being of Kansans.
- Dynamic Work Environment: Collaborate with a team of passionate and driven individuals.
- Trust: Work for one of the most trusted companies in Kansas
- Stability: 80 years of commitment, compassion and community
- Inclusive Work Environment: We pride ourselves on fostering a diverse and inclusive workplace where everyone is valued and respected.
What you’ll do
- Creates on complex reports, agendas, minutes of meetings, emails, administrative processes and systems to develop and test administrative procedures to ensure they are fully in line with divisional/organizational needs.
- Organizes and prepares complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for special, complex reports.
- Arranges venues, equipment, catering, accommodation, and travel for participants arriving from various locations to ensure the smooth running of meetings and events.
- Assists in making a broad range of inquiries by email or other means with any requests for information, directing more complex matters to leadership as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions or obtain information on behalf of leadership.
- Assigns work schedules to teams in order to achieve expectations while following established timelines.
- Develops and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest, keeps others well informed, and conveys information clearly, concisely, and professionally when speaking or writing.
- Plans various events such as team events and celebrations.
- Makes good and timely decisions that keep the division moving forward. Seek coaching from others to address routine problems; learn to handle these issues effectively.
- Builds strong relationships and delivers customer-centric solutions. Keep in contact with internal/external customers to ensure problems are resolved, or to improve service. Study feedback and emerging needs and uses these to determine some creative new ideas.
- Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Use metrics and benchmarks to monitor accuracy and quality. Take steps to make methods productive and efficient.
- Prepares and distributes agenda and corresponding materials for assigned Board committee meetings. Takes accurate minutes and maintains all committee files.
- Bachelor's degree or 8 years previous experience in lieu of degree.
- 5 years administrative experience supporting high level leader.
- Basic experience of coordinating the work of others (4 to 6 months).
- Maintains discretion and confidentiality in relationships with leadership, staff, and Board members.
- Ability to function well in a high-paced and at times stressful environment.
- Uses clear and effective communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans.
- Supports business processes by understanding and effectively using standard office equipment while providing technical guidance as needed.
- Works without supervision and provides technical guidance when required on planning, organizing, prioritizing, and overseeing activities to efficiently meet business objectives.
- Uses an understanding of numerical concepts to perform mathematical operations such as report analysis to provide data and information to leadership as needed.
- Works without supervision and provides technical guidance when required on reviewing and creating relevant, lucid, and effective reports.