Executive Assistant

Accountability and Scope

The Executive Administrative Assistant will be responsible to provide high touch support to the Chief Executive Officer (CEO) with calendar management, travel, presentations, expense reports and meeting management. In addition this individual will support and represent the CEO to our internal teams and external partners. This role will also focus on assisting our Executive Leadership team to drive solutions to issues that arise, provide overall support and oversees projects as needed.

Essential Duties and Responsibilities

• Prepare and/or proactively coordinate correspondence, reports, and presentations in addition to conducting research, scheduling meetings, and providing support for CEO's appointments with internal and external boards and committees.
• Partner with key personnel within and outside the company to coordinate CEO's activities in and across the organization. This includes but not limited to facilitating communication between the CEO and the executive leadership team to advance and accomplish the goals.
• Coordinate all details, logistics and supporting documents related to domestic and international travel (i.e., visas, itineraries, etc.) for the CEO.
• Assist in managing the day-to-day operations of the CEO by directing individuals to the appropriate resources and addressing all problems promptly and professionally.
• Juggle multiple priorities with minimal guidance or direction and provide strategic as well as administrative support to the CEO.
• Provide administrative support for Executive Leadership team and Board Meetings.
• Compose responses to routine inquiries, coordinating with managers when appropriate. Transcribe, and type confidential correspondence, memos, minutes of meetings and other materials or documents as needed.
• Handle confidential materials discreetly with a high sense of professionalism.
• Perform general and intermediate administrative tasks, word processing, data entry, filing, faxing, scanning and telephone services, as needed.
• Attend Company sponsored meetings, events or trainings, as requested
• Be available outside of regular business hours to respond to queries, as needed.
• Perform other duties as assigned. 

• Customer Focus Dedicated to meeting or exceeding the expectations and requirements of internal and external customers with excellence
• Ethics and Values Maintains high level of professionalism and business ethics, in line with Wesco's values; Code of Conduct Polices and all local, State and Federal laws
• Integrity and Trust Performs all business matters in a trusted manner, being recognized as a direct and truthful individual, which adheres to and upholds all Wesco employment policies and procedures, Regulatory Compliance, safety and security policies, as applicable
• Teamwork Fosters an open environment and encourages employees to work together cohesively
• Time Management Uses time effectively and efficiently, specifically related to meeting customer requirements and timelines with maximum efficiency