Executive Assistant 3 (Exec Ast 3)

Under the direct supervision of the Administrative Supervisor, the incumbent serves as the Executive Assistant to the Department Chair and the Chief Administrative Officer (CAO). The incumbent is expected to utilize initiative, judgment, and discretion in researching, analyzing and compiling necessary background information to assist the Chair and CAO in responding to a wide variety of complex issues; researches issues and initiates an array of correspondence on behalf of the Chair and/or CAO; independently assumes responsibility for issues that do not require the Chair or CAO involvement; applying problem-solving techniques to resolve various situations, and provides referrals to appropriate offices and authorities.

This is an in-person position with 5 days a week in office.

Apply By 4/2

Minimum Qualifications

• Experience coordinating multiple complex projects with competing deadlines.
• Bachelor’s degree and/or 2-4 years of high-level experience as an Executive Assistant.
• Analytical skills to anticipate/identify problems, to research and interpret data, to present analysis, and to develop solutions for resolution and implementation.
• Experience supporting senior managers in an executive-level office within an academic or similar environment.
• Experience scheduling, coordinating and managing multiple and complex electronic calendars, meetings, projects and events with skill to reason and discern priorities when determining executive action.
• Professional skills to handle sensitive or difficult situations diplomatically, and to work with constituents from diverse backgrounds and perspectives.

Preferred Qualifications

• 4+ years high-level Executive Assistant experience.
• Knowledge of campus-wide offices, services and contacts, and campus policies and procedures to interpret inquiries and requests to formulate appropriate action or response.
• Experience providing support to advisory councils and special committees.
• Experience supporting senior managers in an executive-level office within an academic or similar environment.
• Experience with UCD automated systems, such as AggieTravel, Connexxus and PPS/OPTS/TRS, Kuali and CMS (Course Management System).

Department Description

The Department of Pathology and Laboratory Medicine, located in Sacramento, is a large, diverse, multi-site department whose mission is to create a healthier world through bold innovation in public health, education, technology and research.

Position Information

• Salary or Pay Range: $2,268.00 - $4,061.60
• Salary Frequency: biweekly
• Salary Grade: 20
• Payroll Title: EXEC AST 3
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 8 hours
• Location: Histology Building (PATH-V ST)
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• 14 paid Holidays annually
• Vacation/Paid Time Off
• Sick Leave with unlimited accrual
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands and Work Environment

• Attendance, Cleaning, Driving, Kneeling, Pulling, Pushing, Reaching, Sitting, Speaking, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere